Right to Work Screening Assistant Employment Contract UK
Set accurate supervised right-to-work administration without allowing assumptions or commercial pressure to replace evidence.
This contract includes Collect required identity information. Conduct authorised digital or manual steps. Record check date method and outcome. Preview before payment PDF and editable DOCX files after checkoutBuilt for UK employers
Looking for a Screening Assistant (Right to work) employment contract? This page takes you straight into the role-specific builder, with preview before payment and both PDF and DOCX files included after checkout.
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This page is maintained for UK employers creating screening assistant (right to work) contracts for employment activities. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.
Last updated
19 June 2026
Content owner
HRHeaven employment documentation team
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UK employer template review, versioned clause logic and preview before payment
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What's included in your contract
Job description
Clear role overview and key responsibilities.
Probation period
Clear probation terms for the selected arrangement.
Role-specific duties
Maintained responsibilities, records and authority boundaries for the selected role.
Working hours
Standard and flexible working arrangements.
Holiday entitlement
Holiday terms explained for the selected arrangement.
Confidentiality
Client and company confidentiality.
Disciplinary process
Clear process and employee rights.
Notice periods
Notice terms explained for both parties.
You’ll receive your contract in both PDF & DOCX formats
Download a polished PDF ready to issue and an editable DOCX copy for future updates.
PDFReady to use
DOCXFully editable
Before you create it
Use this Screening Assistant (Right to work) contract with confidence
Practical checks to help an employer choose the right starting point and prepare the information the document needs.
When to use this contract
Produce accurate screening administration, secure traceable identity evidence, and produce timely expiry and exception escalation.
Workplace context: Recruitment office, approved home workspace, client meetings and authorised remote recruitment systems.
What makes this role different
Follow the Employer's documented arrangements covering worker groups methods and supervision. Follow the Employer's documented arrangements covering identity immigration and special-category data. Follow the Employer's documented arrangements covering evidence records and expiry. Follow the Employer's documented arrangements covering legal questions fraud and escalation. Follow the Employer's documented arrangements covering company policies.
Not a fit / obtain specialist advice
Recheck the role or obtain appropriate advice if the work would exceed these maintained authority boundaries: The assistant cannot accept unapproved evidence, alter source results, provide legal advice, share documents widely or mark a check complete outside the authorised method. Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.
What to prepare before you issue it
the workers roles and jurisdictions
the current approved checking methods
the systems access and supervision levels
the evidence copy and retention controls
the expiry alert and start-hold process
the compliance legal and fraud contacts
Day-to-day operating brief
What Screening Assistant (Right to work) work looks like in practice
A Right to Work Screening Assistant supports identity and work-status checks by collecting evidence, using approved digital or manual routes, recording outcomes and escalating uncertainty. The employee handles identity documents and immigration-related information but should not improvise legal interpretations or decide complex eligibility beyond training. Terms should identify worker populations, systems, supervision, acceptable-evidence process, expiry monitoring, data security and authority to hold a start when records are missing, inconsistent or restricted. Where an online or digital check is used, the file should retain the prescribed output and identity match rather than a personal interpretation of what the applicant displayed. Time-limited permission also needs a visible follow-up owner.
Responsibilities reflected in the contract
Collect required identity information.
Conduct authorised digital or manual steps.
Record check date method and outcome.
Monitor time-limited status and follow-up.
Protect copies and access permissions.
Refer inconsistencies and legal questions.
A realistic working scenario
A candidate provides a clear photograph of a document but the approved checking route requires an original or digital result. The assistant keeps the status pending and explains the next step rather than treating image quality as verification.
Outputs to agree
accurate screening administration
secure traceable identity evidence
timely expiry and exception escalation
Records and evidence
Identity and candidate match.
Check method result and date.
Time limit and follow-up alert.
Exception referral and clearance handover.
Work records.
Handover notes.
Reporting relationship
Typically reports to Line Manager or Department Manager. Confirm the employer's actual reporting structure in the builder.
Authority and escalation
The assistant cannot accept unapproved evidence, alter source results, provide legal advice, share documents widely or mark a check complete outside the authorised method.
Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.
Tools and systems
Email.
Document systems.
Phone systems.
Workplace context
Recruitment office, approved home workspace, client meetings and authorised remote recruitment systems.
Contract priorities
worker groups methods and supervision
identity immigration and special-category data
evidence records and expiry
legal questions fraud and escalation
Information the employer should prepare
the workers roles and jurisdictions
the current approved checking methods
the systems access and supervision levels
the evidence copy and retention controls
the expiry alert and start-hold process
the compliance legal and fraud contacts
Individually written and reviewed against the maintained role record.
Maintained role evidence
The facts this Screening Assistant (Right to work) contract is built around
These role-pack details give an employer something concrete to check before using the contract for employment activities work.
Work setting
Recruitment office, approved home workspace, client meetings and authorised remote recruitment systems.
Primary duties
Collect required identity information.
Conduct authorised digital or manual steps.
Record check date method and outcome.
Monitor time-limited status and follow-up.
Tools and training to confirm
Email.
Document systems.
Phone systems.
Governance focus
Employer procedures and role controls. Follow the Employer's documented arrangements covering worker groups methods and supervision. Follow the Employer's documented arrangements covering identity immigration and special-category data. Follow the Employer's documented arrangements covering evidence records and expiry.
Contract builder output
Screening Assistant (Right to work) clauses and builder inputs
HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.
Role wording
Screening Assistant (Right to work) duties
Produce accurate screening administration, secure traceable identity evidence, and produce timely expiry and exception escalation.
Collect required identity information. Conduct authorised digital or manual steps. Record check date method and outcome. Monitor time-limited status and follow-up. Protect copies and access permissions.
Builder answers
What the contract builder captures
Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign
Preview before purchase
Complete the builder, check the document output, then pay only when you are ready to download.
Specific clauses
What is added to the finished contract
The assistant cannot accept unapproved evidence, alter source results, provide legal advice, share documents widely or mark a check complete outside the authorised method.
Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.
Follow the Employer's documented arrangements covering worker groups methods and supervision.
Follow the Employer's documented arrangements covering identity immigration and special-category data.
£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.
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Once the Screening Assistant (Right to work) contract is created, HR Actions help employment activities employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.
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£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.
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