Group Exercise Coach Employment Contract UK

Responsibilities reflected in the contract

• Plan and deliver approved group classes.
• Brief participants and offer suitable adaptations.
• Manage class space equipment and capacity.
• Monitor wellbeing technique and intensity.
• Record attendance incidents and equipment issues.

A realistic working scenario

At trading premises the Fitness Coach (Group exercise) prepares and delivers scheduled group classes, records attendance and session content in the booking or till system and shift handover records, completes pre/post class equipment and safety checks, and notifies the general manager or duty manager promptly of participant injuries, significant equipment faults, safeguarding disclosures or booking exceptions.

Outputs to agree

• Planned class programmes and modifications logged in the booking or workflow system.
• Completed attendance, session content and intensity records in operational records.
• Equipment and venue safety checklists completed before and after classes.
• Class handover notes or shift handover records for the next coach or manager.
• Escalation report to the general manager or duty manager for participant injuries, equipment failures or safeguarding disclosures.

Records and evidence

• Attendance and session content recorded in the booking or till system.
• Shift handover records documenting class status, equipment checks and pending actions.
• Equipment safety checklists and post-class condition notes in operational records.
• Incident or injury reports and any related escalation correspondence.
• Participant consent or participant-specific safety notes where required.
• Work records.

Reporting relationship

Typically reports to Line Manager or Department Manager. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

• The Fitness Coach (Group exercise) may adapt class intensity and exercises within approved programme plans and participant safety notes, sign off equipment checks for immediate use, and must escalate participant injuries, safeguarding disclosures, equipment failures or booking exceptions to the general manager or duty manager. Coaches must not authorise changes to published schedules, pricing, or staff allocations; those require approval from the general manager or duty manager.
• May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

Supervision

• Brief participants and offer suitable adaptations.
• Allocate and review assigned work within delegated authority and escalate formal people matters through the Employer's procedures.

Workplace context

• Trading premises.

Training and certification

• Complete employer-required health and safety training.

Contract priorities

• Deliver scheduled group classes and record session details in booking or workflow systems.
• Complete and sign equipment and venue safety checklists before and after classes.
• Log attendance and handover notes so subsequent shifts have accurate operational status.
• Escalate participant injuries, safeguarding disclosures, equipment faults or booking exceptions to the general manager or duty manager immediately.
• Use company devices and operational records only for authorised fitness coach (group exercise) work.

Information the employer should prepare

• the class formats venues and participants
• the qualifications and music licensing process
• the timetable cover and cancellation rules
• the equipment setup and cleaning duties
• the screening emergency and referral controls