Security employment contract

Physical Information Security Officer Employment Contract UK

Define protection of sensitive information in buildings through secure zones, accountable media, visitor and disposal controls, and incident response.

Watercolour illustration showing Information Security Officer (Physical) at work in Security on a pale sage background
This contract includes Assess physical information exposures. Design secure-area and media controls. Review visitor printing and disposal practices. Preview before payment PDF and editable DOCX files after checkoutBuilt for UK employers

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This page is maintained for UK employers creating information security officer (physical) contracts for security. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.

Last updated
19 June 2026
Content owner
HRHeaven employment documentation team
Review standard
UK employer template review, versioned clause logic and preview before payment

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What's included in your contract

Job description

Clear role overview and key responsibilities.

Probation period

Clear probation terms for the selected arrangement.

Role-specific duties

Maintained responsibilities, records and authority boundaries for the selected role.

Working hours

Standard and flexible working arrangements.

Holiday entitlement

Holiday terms explained for the selected arrangement.

Confidentiality

Client and company confidentiality.

Disciplinary process

Clear process and employee rights.

Notice periods

Notice terms explained for both parties.

You’ll receive your contract in both PDF & DOCX formats

Download a polished PDF ready to issue and an editable DOCX copy for future updates.

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Before you create it

Use this Information Security Officer (Physical) contract with confidence

Practical checks to help an employer choose the right starting point and prepare the information the document needs.

When to use this contract

Assess physical information exposures, design secure-area and media controls, and review visitor printing and disposal practices.

Workplace context: Office, client premises, remote systems or assigned work locations.

What makes this role different

Follow the Employer's documented arrangements covering the information classifications and sites. Follow the Employer's documented arrangements covering the secure-area and media rules. Follow the Employer's documented arrangements covering the visitor and destruction controls. Follow the Employer's documented arrangements covering the incident and reporting procedure. Follow the Employer's documented arrangements covering company policies.

Not a fit / obtain specialist advice

Recheck the role or obtain appropriate advice if the work would exceed these maintained authority boundaries: A Physical Information Security Officer focuses on how information is exposed through premises, paper, media and people. Terms should cover secure rooms, printing, storage, removable media, visitor observation, photography, clear desks, couriers, destruction and lost material. The officer should not conflate physical access with permission to view every record or conduct intrusive monitoring without authority. Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

What to prepare before you issue it

  • the information classifications and sites
  • the secure-area and media rules
  • the visitor and destruction controls
  • the incident and reporting procedure
  • the security IT data and facilities contacts

Day-to-day operating brief

What Information Security Officer (Physical) work looks like in practice

A Physical Information Security Officer focuses on how information is exposed through premises, paper, media and people. Terms should cover secure rooms, printing, storage, removable media, visitor observation, photography, clear desks, couriers, destruction and lost material. The officer should not conflate physical access with permission to view every record or conduct intrusive monitoring without authority. Information Security Officer (Physical) is a security role focused on assignment instructions, access and patrol records, incident response, visitor or key control, evidence preservation, information, security, officer. The contract should describe the role's practical duties, reporting route, records, standards and compliance obligations without importing wording from another industry The Employee is employed as Information Security Officer (Physical) in the Employer's Security business. The role requires reasonable skill, care, accuracy, cooperation with management instructions and attention to the records, risks and standards specific to information security officer (physical) work The Employee must follow the security operational controls that apply to information security officer (physical) work, including SIA escalation, assignment instructions, access control, incident logs, patrol records and public interaction, accurate record keeping, escalation and safe working requirements The Employee must protect site, incident, CCTV, access-control, assignment, visitor, patrol and investigation records, including any personal data, customer or client information, operational records, pricing, credentials, security information, business plans and role-specific records accessed while performing information security officer (physical) duties Information Security Officer (Physical) work in Security must follow SIA expectations where they apply, the Employer's policies, data protection controls, health and safety rules, role records, escalation routes and training requirements relevant to assignment instructions, access and patrol records, incident response. Family: security Information Security Officer (Physical) Incident reporting Site awareness Public interaction Secure-room reviews should include glazing, acoustic leakage, unattended displays and cleaning access. Disposal certificates must reconcile containers collected with the nominated destruction service.

Responsibilities reflected in the contract

  • Assess physical information exposures.
  • Design secure-area and media controls.
  • Review visitor printing and disposal practices.
  • Investigate lost or exposed material.
  • Deliver assurance training and reporting.

A realistic working scenario

A Physical Information Security Officer focuses on how information is exposed through premises, paper, media and people. Terms should cover secure rooms, printing, storage, removable media, visitor observation, photography, clear desks, couriers, destruction and lost material. The officer should not conflate physical access with permission to view every record or conduct intrusive monitoring without authority.

Outputs to agree

  • assess physical information exposures
  • design secure-area and media controls
  • review visitor printing and disposal practices

Records and evidence

  • The information classifications and sites.
  • The secure-area and media rules.
  • The visitor and destruction controls.
  • The incident and reporting procedure.
  • Work records.
  • Handover notes.

Reporting relationship

Typically reports to Line Manager or Department Manager. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

  • A Physical Information Security Officer focuses on how information is exposed through premises, paper, media and people. Terms should cover secure rooms, printing, storage, removable media, visitor observation, photography, clear desks, couriers, destruction and lost material. The officer should not conflate physical access with permission to view every record or conduct intrusive monitoring without authority.
  • Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Tools and systems

  • Access control systems.
  • Radios.
  • Risk assessment records.

Workplace context

  • Office, client premises, remote systems or assigned work locations.

Training and certification

  • Complete employer-required health and safety training.

Contract priorities

  • the information classifications and sites
  • the secure-area and media rules
  • the visitor and destruction controls
  • the incident and reporting procedure

Information the employer should prepare

  • the information classifications and sites
  • the secure-area and media rules
  • the visitor and destruction controls
  • the incident and reporting procedure
  • the security IT data and facilities contacts

Individually written and reviewed against the maintained role record.

Maintained role evidence

The facts this Information Security Officer (Physical) contract is built around

These role-pack details give an employer something concrete to check before using the contract for security work.

Work setting

Office, client premises, remote systems or assigned work locations.

Primary duties

  • Assess physical information exposures.
  • Design secure-area and media controls.
  • Review visitor printing and disposal practices.
  • Investigate lost or exposed material.

Tools and training to confirm

  • Access control systems.
  • Radios.
  • Risk assessment records.
  • Complete employer-required health and safety training.

Governance focus

SIA context where applicable. Follow the Employer's documented arrangements covering the information classifications and sites. Follow the Employer's documented arrangements covering the secure-area and media rules. Follow the Employer's documented arrangements covering the visitor and destruction controls.

Contract builder output

Information Security Officer (Physical) clauses and builder inputs

HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.

Role wording

Information Security Officer (Physical) duties

Assess physical information exposures, design secure-area and media controls, and review visitor printing and disposal practices.

Assess physical information exposures. Design secure-area and media controls. Review visitor printing and disposal practices. Investigate lost or exposed material. Deliver assurance training and reporting.

Builder answers

What the contract builder captures

Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign

Preview before purchase

Complete the builder, check the document output, then pay only when you are ready to download.

Specific clauses

What is added to the finished contract

A Physical Information Security Officer focuses on how information is exposed through premises, paper, media and people. Terms should cover secure rooms, printing, storage, removable media, visitor observation, photography, clear desks, couriers, destruction and lost material. The officer should not conflate physical access with permission to view every record or conduct intrusive monitoring without authority.

Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Follow the Employer's documented arrangements covering the information classifications and sites.

Follow the Employer's documented arrangements covering the secure-area and media rules.

£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.

Employee handbook bundle

Information Security Officer (Physical) Contract + Employee Handbook Bundle

Pair the contract with a fully customisable employee handbook and keep the role wording, workplace rules, branding and policies aligned from day one.

Industry-specific policies Contract and handbook generated together UK-focused policy content Easy to edit and maintain

After the contract

Run the employee lifecycle with HR Actions

Once the Information Security Officer (Physical) contract is created, HR Actions help security employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.

Choose the right level of support

Single HR Action or Unlimited

Buy one HR Action for one employee process, or use HR Actions Unlimited when you expect recurring HR work.

Keep the context together

AI Workspace support

HRHeaven can pre-fill known employee, role, timeline and document facts, then asks the employer to confirm the missing details.

Stay ready for the next step

Timeline, reminders and audit

Each workflow keeps the case history, source context, reminders, documents and completion summary together.

Simple, transparent pricing

Choose the perfect solution for your business

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£34.99

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Action supportHR Actions
£4.99

Run employee lifecycle workflows with AI guidance, reminders, timeline and audit support.

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Unlimited accessHR Actions Unlimited
£9.99/month

Launch eligible HR Actions across your organisation without paying per employee case.

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Optional membershipCompliance Membership
£20.00/year

Optional yearly document maintenance, compliance reminders and update notifications.

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Frequently asked questions

Does room access permit all information access?

No.

Are clear-desk checks included?

Define proportionate assurance.

Who destroys sensitive paper?

Use approved custody and evidence.

Can visitors photograph work areas?

Only under authorised rules.

How is lost media handled?

Report and assess promptly.

Are printers reviewed?

Include unattended output risk.

Can staff be monitored secretly?

Not without lawful authority.

What is handed over?

Risks, secure areas, media incidents, suppliers and actions.

View all FAQs

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