Security employment contract
Create a solicitor-approved UK Pass Officer employment contract from £39.99. Add role-specific duties, preview before payment, then download PDF and Word files.
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Solicitor-approved contract framework
This page is maintained for UK employers creating pass officer contracts for security. HRHeaven uses a solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.
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Clear role overview and key responsibilities.
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Industry-specific commission clauses.
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Client and company confidentiality.
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Notice terms explained for both parties.
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Practical checks to help an employer choose the right starting point and prepare the information the document needs.
Use this contract when appointing a Pass Officer to cover the following duties in a security workplace: carry out assignment, patrol, access-control and incident duties for pass officer work in the security business; pass officer work planning and security records workplace, customer, service, safety or operational records and escalate material issues promptly; Follow security procedures for SIA escalation, assignment instructions, access control, incident logs, patrol records and public interaction; Protect site, incident, CCTV, access-control, assignment, visitor, patrol and investigation records and company property handled during the role. The role pack gives the employer a starting point that reflects the work, rather than a job-title-only document.
Pass Officer responsibilities include carry out assignment, patrol, access-control and incident duties for pass officer work in the security business; pass officer work planning and security records workplace, customer, service, safety or operational records and escalate material issues promptly; Follow security procedures for SIA escalation, assignment instructions, access control, incident logs, patrol records and public interaction; Protect site, incident, CCTV, access-control, assignment, visitor, patrol and investigation records and company property handled during the role. The role also calls for pass Officer; Incident reporting; Site awareness; Public interaction, with records, handovers and escalation kept within the employer's agreed procedures.
Pass Officer is different from a generic security appointment because the contract needs to record carry out assignment, patrol, access-control and incident duties for pass officer work in the security business; pass officer work planning and security records workplace, customer, service, safety or operational records and escalate material issues promptly; Follow security procedures for SIA escalation, assignment instructions, access control, incident logs, patrol records and public interaction; Protect site, incident, CCTV, access-control, assignment, visitor, patrol and investigation records and company property handled during the role and the related pass Officer; Incident reporting; Site awareness; Public interaction. The Employee must follow the security operational controls that apply to pass officer work, including SIA escalation, assignment instructions, access control, incident logs, patrol records and public interaction, accurate record keeping, escalation and safe working requirements
This contract is not a fit where the employee's duties, workplace or employment arrangement materially differ from pass officer work in security. Recheck the role, industry and working pattern before issuing it.
Maintained role evidence
These role-pack details give an employer something concrete to check before using the contract for security work.
Office, client premises, remote systems or assigned work locations
SIA context where applicable. Pass Officer work in Security must follow SIA expectations where they apply, the Employer's policies, data protection controls, health and safety rules, role records, escalation routes and training requirements relevant to pass officer work planning, security records, pass officer quality checks. Family: security.
Maintained from role pack 1.0.0; content owner: HRHeaven employment documentation team; last reviewed 19 June 2026.
Role-specific intelligence
The Pass Officer contract is shaped for security employers, with practical duties, reporting expectations, workplace context and protections that a generic contract would not explain as clearly.
Responsibilities
For Pass Officer work in security, the contract should make Carry out assignment, patrol, access-control and incident duties for pass officer work in the security business. and pass officer work planning and security records workplace, customer, service, safety or operational records and escalate material issues promptly. explicit.
Capability
Pass Officer performance depends on Pass Officer and Incident reporting. Set training, competence and quality expectations before independent work.
Reporting
Pass Officer employees should have a clear manager or escalation route. The document should describe who assigns work, who approves changes to duties or hours, and when concerns need to be raised with senior management. This contract makes that reporting route explicit for Pass Officer.
Workplace
Pass Officer work is usually shaped by office base, client premises, remote systems, and assigned work locations and by the operational needs of security. The contract should avoid vague promises while still making normal flexibility understandable. The contract keeps that context clear for Pass Officer work.
Records
For Pass Officer employees, accurate records, handovers and updates help managers review work and follow up issues without relying on informal memory.
Risk control
The pass officer contract should address The Employee must protect site, incident, CCTV, access-control, assignment, visitor, patrol and investigation records, including any personal data, customer or client information, operational records, pricing, credentials, security information, business plans and role-specific records accessed while performing pass officer duties. and The Employee must follow the security operational controls that apply to pass officer work, including SIA escalation, assignment instructions, access control, incident logs, patrol records and public interaction, accurate record keeping, escalation and safe working requirements. and explain when concerns must be raised.
Protection
For Pass Officer, The Employee must protect site, incident, CCTV, access-control, assignment, visitor, patrol and investigation records, including any personal data, customer or client information, operational records, pricing, credentials, security information, business plans and role-specific records accessed while performing pass officer duties. Apply those protections to the records and systems used in security.
Contract detail
For Pass Officer, Pass Officer work in Security must follow SIA expectations where they apply, the Employer's policies, data protection controls, health and safety rules, role records, escalation routes and training requirements relevant to pass officer work planning, security records, pass officer quality checks. Family: security. The role-specific terms should connect this context with The Employee must perform Pass Officer duties with reasonable skill, care and professionalism, including pass officer work planning, security records, pass officer quality checks, security escalation, pass officer stakeholder updates, pass, officer, site assignment. The Employee must follow the Employer's procedures, keep role records accurate, complete required checks or handovers, and ask for guidance where instructions, authority limits or risks are unclear. and The Employee must not disclose, copy, remove, misuse or access site, incident, CCTV, access-control, assignment, visitor, patrol and investigation records except where authorised and necessary for proper pass officer work. Any suspected loss, misuse or unauthorised disclosure must be reported promptly..
Source record: HRHeaven role pack 1.0.0; content owner: HRHeaven employment documentation team; last reviewed 19 June 2026.
Contract builder output
HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.
Role wording
The Employee is employed as Pass Officer in the Employer's Security business. The role requires reasonable skill, care, accuracy, cooperation with management instructions and attention to the records, risks and standards specific to pass officer work.
Carry out assignment, patrol, access-control and incident duties in line with the Employer's operating procedures, authorised work commitments, workplace standards and lawful management instructions. Maintain accurate pass officer work planning and security records workplace, customer, service, safety or operational records and complete handovers, checks, reports or updates required for the role. Raise risks, delays, complaints, safeguarding, safety, regulatory or quality concerns promptly where they affect pass officer work. Use systems, equipment, information and company property only for authorised work purposes.Builder answers
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Specific clauses
The Employee must perform Pass Officer duties with reasonable skill, care and professionalism, including pass officer work planning, security records, pass officer quality checks, security escalation, pass officer stakeholder updates, pass, officer, site assignment. The Employee must follow the Employer's procedures, keep role records accurate, complete required checks or handovers, and ask for guidance where instructions, authority limits or risks are unclear.
The Employee must not disclose, copy, remove, misuse or access site, incident, CCTV, access-control, assignment, visitor, patrol and investigation records except where authorised and necessary for proper pass officer work. Any suspected loss, misuse or unauthorised disclosure must be reported promptly.
The Employee must follow the security operational controls that apply to pass officer work, including SIA escalation, assignment instructions, access control, incident logs, patrol records and public interaction, accurate record keeping, escalation and safe working requirements.
The Employee must protect site, incident, CCTV, access-control, assignment, visitor, patrol and investigation records, including any personal data, customer or client information, operational records, pricing, credentials, security information, business plans and role-specific records accessed while performing pass officer duties.
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Industry-specific policies Contract and handbook generated together UK-focused policy content Easy to edit and maintainAfter the contract
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Pass Officers are expected to maintain pass workplace records and related handover, approval and escalation records.
Pass Officers are expected to protect pass confidential records, security client or service information and any related workplace information.
Pass Officers are expected to follow HSE-facing workplace compliance procedures and keep evidence needed for audits, inspections or complaints.
Pass Officers help protect the business by keeping reliable records, protecting confidential information and escalating material concerns promptly.
A Pass Officer contract should reflect the Security function, Security role family, high physical risk, high data sensitivity and the practical standards expected in security.
The main signals are Follow Licensing Rules, Record Incidents, Protect CCTV Data, Regulated Activity Breach, with training expectations such as safeguarding training, health and safety training, company induction.
The contract should protect CCTV footage, incident reports, site security arrangements, role records and require secure handling, accurate records, prompt escalation and return of property or data when employment ends.
Yes. Useful companion policies include Health And Safety, Data Protection, Equal Opportunities, Disciplinary so managers can apply the contract consistently in day-to-day work.
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