Squash Coach Employment Contract UK

Responsibilities reflected in the contract

• Deliver individual and group squash coaching.
• Assess technique fitness and progression.
• Check courts equipment and session safety.
• Coordinate bookings ladders and approved events.
• Record attendance incidents and welfare concerns.

A realistic working scenario

You run group and individual squash sessions at club or venue sites, prepare session plans and coaching progressions, record attendance and coaching notes in the session, class or fixture booking system, complete facility and equipment checks before play, and escalate unsafe equipment, participant injuries or safeguarding disclosures to the safeguarding lead and sports or facility manager.

Outputs to agree

• Session plans and coaching progressions for each group or individual session.
• Completed attendance and participant coaching records in the booking system after each session.
• Facility, equipment and incident log entries for pre-session checks and any defects.
• Handover notes or shift updates for incoming coaches or duty staff.
• Safeguarding or serious incident escalation reports submitted to the safeguarding lead.

Records and evidence

• Session, class or fixture booking system entries recording bookings and cancellations.
• Participant attendance and coaching progression notes linked to each session.
• Facility and equipment inspection logs and defect reports.
• Incident and injury reports completed after any participant harm or near-miss.
• Safeguarding disclosure records and escalation forms sent to the safeguarding lead.
• Work records.

Reporting relationship

Typically reports to Line Manager or Department Manager. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

• You authorise session plans, participant grouping and coaching progressions and may withdraw equipment or stop activity when you judge it unsafe. You must escalate participant injuries, facility defects, booking conflicts and safeguarding disclosures to the sports or facility manager and safeguarding lead for further action and approval of mitigations or participant return-to-play.
• Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Workplace context

• Office, client premises, remote systems or assigned work locations.

Training and certification

• Complete employer-required health and safety training.

Contract priorities

• Produce and update session plans and participant progression records in the booking system.
• Complete pre-session facility and equipment checks and log any defects.
• Record attendee lists and coaching notes promptly after each session.
• Escalate injuries, unsafe equipment, booking conflicts and safeguarding disclosures to the safeguarding lead and sports or facility manager.
• Use company devices, workflow systems and operational records only for authorised coaching purposes.
• Protect participant, operational and financial records accessed during coaching duties.

Information the employer should prepare

• the courts players and coaching programme
• the recognised qualification and checks
• the lesson booking and cancellation terms
• the competition event and equipment duties
• the emergency safeguarding and referral route