Exam Invigilator Employment Contract UK

Responsibilities reflected in the contract

• Prepare examination rooms and candidate places.
• Check attendance identity and authorised materials.
• Deliver instructions and supervise conditions.
• Support approved access arrangements.
• Record incidents timings and script handover.

A realistic working scenario

An Exam Invigilator prepares and checks exam rooms and equipment, verifies candidate identity, records attendance and incidents in assessment records, applies permitted access or support measures, hands over completed scripts and logs to the practice or department manager, and follows Ofsted escalation and safeguarding procedures where they apply.

Outputs to agree

• Verified candidate identity and signed attendance registers for each exam session.
• Completed exam-room checks and equipment condition notes recorded in assessment records.
• Incident and special-consideration reports submitted to the practice or department manager.
• Handover pack of completed scripts, seating plans and assessment records delivered to the practice or department manager.

Records and evidence

• Attendance registers and candidate identity checks for each session.
• Assessment records including seating plans, incident logs and special-consideration notes.
• Safeguarding records and any safeguarding disclosure logs initiated during invigilation.
• Handover notes and delivery receipts for completed scripts and assessment materials.
• Work records.
• Handover notes.

Reporting relationship

Typically reports to Line Manager or Department Manager. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

• The Exam Invigilator must use learning platforms, assessment records and classroom equipment only for authorised invigilation duties. They must not approve changes to exam timetables, assessment outcomes or special consideration beyond the Employer's approval limits; such approvals and any safeguarding disclosure escalation must be referred to the practice or department manager or senior reviewers. Training, data protection and Ofsted escalation steps must be followed as required.
• May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

Supervision

• Deliver instructions and supervise conditions.
• Allocate and review assigned work within delegated authority and escalate formal people matters through the Employer's procedures.

Tools and systems

• Learning platforms.
• Assessment records.
• Classroom equipment.

Workplace context

• School, college or other agreed education premises and authorised off-site educational activities.

Training and certification

• Complete employer-required safeguarding training.

Contract priorities

• Protect pupil, student, parent, safeguarding, assessment, admissions, attendance and learning-support records accessed during invigilation.
• Keep attendance, seating plans and incident logs accurate and deliver handovers for completed scripts.
• Escalate safeguarding disclosures, safety incidents and assessment exceptions promptly to the practice or department manager.
• Use learning platforms, assessment records and classroom equipment only for authorised invigilation tasks.
• Complete exam-room checks and report damaged or missing materials before the session starts.

Information the employer should prepare

• the examination series sites and session pattern
• the awarding-body and school procedures
• the training briefing and lead-invigilator structure
• the adjustment rest-break and emergency process
• the pay cancellation and availability arrangements