Qualified Football Coach Employment Contract UK

Responsibilities reflected in the contract

• Plan and deliver age-appropriate football sessions.
• Prepare teams and support fixtures.
• Monitor player welfare load and behaviour.
• Maintain attendance session and incident records.
• Protect participants under safeguarding procedures.

A realistic working scenario

Deliver a 60‑minute youth coaching block at a hired venue: prepare and publish a session plan in the session, class or fixture booking system; complete participant attendance and coaching records; carry out equipment and facility checks before kickoff; group participants by ability; withdraw a damaged ball or goal fixings, log the defect in the facility, equipment and incident logs and notify the sports or facility manager; hand over session notes to the next coach or duty staff and escalate any safeguarding or emergency cases to the safeguarding lead immediately.

Outputs to agree

• Session plan uploaded to the session, class or fixture booking system before start time
• Participant attendance and coaching progression records completed after each session
• Facility, equipment and incident log entries for pre‑use checks, defects and any incidents
• Handover notes or shift checklist submitted to workflow systems for next coach or duty staff

Records and evidence

• Session plan and coaching progression records.
• Participant attendance registers.
• Facility, equipment and incident logs.
• Handover notes / shift checklist in workflow systems.
• Any safeguarding disclosure or emergency escalation log.
• Work records.

Reporting relationship

Typically reports to Line Manager or Department Manager. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

• Authorised to set session plans, group participants for coaching progression, decide to suspend or withdraw unsafe equipment or activities, complete and amend session, attendance and incident records, and to escalate safeguarding disclosures or emergency incidents to the safeguarding lead or sports/facility manager. Not authorised to change venue bookings, amend employer policies, approve capital expenditure or sign organisational contracts without explicit managerial approval.
• Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Workplace context

• Office, client premises, remote systems or assigned work locations.

Training and certification

• Complete employer-required safeguarding training.

Contract priorities

• Plan and publish session content in the booking system and complete coaching records
• Perform and record pre‑use facility and equipment checks; log defects immediately
• Withdraw unsafe equipment or suspend unsafe activity and record the action
• Escalate safeguarding disclosures or emergency incidents to the safeguarding lead without delay
• Submit handover notes in the workflow system for continuity between coaches

Information the employer should prepare

• the team age group and competition
• the qualification licence and checks
• the training fixture and travel schedule
• the selection discipline and communication authority
• the safeguarding medical and emergency route