Day-to-day operating brief
What Group Exercise Co-Ordinator (Les Mills/Zumba) work looks like in practice
A Group Exercise Coordinator builds timetables and supports instructors delivering studio, dance and branded classes. Terms should cover instructor qualifications, format licences, music use, studio capacity, equipment, class descriptions, substitutions, cancellations, participant feedback and incidents. The coordinator should not allocate a format to an unapproved instructor, misrepresent licence status or fill capacity beyond the venue's safe limit. Group Exercise Co-Ordinator (Les Mills/Zumba) is a sports & recreation role focused on group exercise co-ordinator (les mills/zumba) work planning, sports and recreation records, group exercise co-ordinator (les mills/zumba) quality checks, sports and recreation escalation, group exercise co-ordinator (les mills/zumba) stakeholder updates, group, exercise, ordinator. The contract should describe the role's practical duties, reporting route, records, standards and compliance obligations without importing wording from another industry The Employee is employed as Group Exercise Co-Ordinator (Les Mills/Zumba) in the Employer's Sports & Recreation business. The role requires reasonable skill, care, accuracy, cooperation with management instructions and attention to the records, risks and standards specific to group exercise co-ordinator (les mills/zumba) work The Employee must follow the sports & recreation operational controls that apply to group exercise co-ordinator (les mills/zumba) work, including workplace procedures, records, customer or client standards, data protection, health and safety and escalation, accurate record keeping, escalation and safe working requirements The Employee must protect customer, client, supplier, employee, operational, financial, safety and role-specific records, including any personal data, customer or client information, operational records, pricing, credentials, security information, business plans and role-specific records accessed while performing group exercise co-ordinator (les mills/zumba) duties Group Exercise Co-Ordinator (Les Mills/Zumba) work in Sports & Recreation must follow the Employer's policies, data protection controls, health and safety rules, role records, escalation routes and training requirements relevant to group exercise co-ordinator (les mills/zumba) work planning, sports and recreation records, group exercise co-ordinator (les mills/zumba) quality checks. Family: operational Group Exercise Co-Ordinator (Les Mills/Zumba) Operational reliability Safe working Record keeping
Responsibilities reflected in the contract
- Plan balanced accessible class timetables.
- Verify instructors licences and suitable cover.
- Coordinate studios equipment and capacity.
- Monitor attendance quality and participant feedback.
- Manage cancellations incidents and programme changes.
A realistic working scenario
A Group Exercise Coordinator builds timetables and supports instructors delivering studio, dance and branded classes. Terms should cover instructor qualifications, format licences, music use, studio capacity, equipment, class descriptions, substitutions, cancellations, participant feedback and incidents. The coordinator should not allocate a format to an unapproved instructor, misrepresent licence status or fill capacity beyond the venue's safe limit.
Outputs to agree
- plan balanced accessible class timetables
- verify instructors licences and suitable cover
- coordinate studios equipment and capacity
Records and evidence
- The venues formats and programme objectives.
- The instructor model timetable and payment authority.
- The licence music booking and capacity systems.
- The injury safeguarding and emergency routes.
- Work records.
- Handover notes.
Reporting relationship
Typically reports to Line Manager or Department Manager. Confirm the employer's actual reporting structure in the builder.
Authority and escalation
- A Group Exercise Coordinator builds timetables and supports instructors delivering studio, dance and branded classes. Terms should cover instructor qualifications, format licences, music use, studio capacity, equipment, class descriptions, substitutions, cancellations, participant feedback and incidents. The coordinator should not allocate a format to an unapproved instructor, misrepresent licence status or fill capacity beyond the venue's safe limit.
- Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.
Workplace context
- Office, client premises, remote systems or assigned work locations.
Contract priorities
- the venues formats and programme objectives
- the instructor model timetable and payment authority
- the licence music booking and capacity systems
- the injury safeguarding and emergency routes
Information the employer should prepare
- the venues formats and programme objectives
- the instructor model timetable and payment authority
- the licence music booking and capacity systems
- the injury safeguarding and emergency routes
- the fitness manager licensors and instructor contacts
Individually written and reviewed against the maintained role record.
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