Level 2 Gym Instructor Employment Contract UK

Responsibilities reflected in the contract

• Conduct gym inductions and basic reviews.
• Demonstrate equipment and safe technique.
• Prepare programmes within qualification scope.
• Monitor the floor and member conduct.
• Report faults incidents and health concerns.

A realistic working scenario

On a staffed shift the Gym Instructor (Level 2) runs booked classes and individual coaching using the session, class or fixture booking system and participant attendance and coaching records. They set up equipment, complete pre-use checks, group participants to match ability, update assessment records, log any facility or equipment defects and escalate unsafe activity, equipment withdrawal or safeguarding disclosures to the sports or facility manager and safeguarding lead.

Outputs to agree

• Session plans and participant coaching progression notes in the assessment records or learning platform.
• Completed participant attendance registers after each class in the session booking system.
• Facility, equipment and incident log entries for pre-use checks, defects and equipment withdrawals.
• Handover notes for the next shift including outstanding equipment issues, missing attendance entries and escalation status.

Records and evidence

• Participant attendance and coaching records in the session booking system.
• Assessment records or learning platform entries for progress and group decisions.
• Facility, equipment and incident logs for defects, withdrawals and safety checks.
• Handover notes and shift checklists showing completed pre-use checks.
• Safeguarding disclosure records and escalation timestamps filed as required by employer systems.
• Work records.

Reporting relationship

Typically reports to Line Manager or Department Manager. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

• The Gym Instructor (Level 2) may withdraw unsafe equipment from use and stop or modify an activity for participant safety without prior approval. Escalate equipment defects, unresolved booking conflicts, safeguarding disclosures and emergency incidents to the sports or facility manager and the safeguarding lead. Seek the sports or facility manager's approval for any session changes that affect bookings or fees.
• Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Tools and systems

• Learning platforms.
• Assessment records.
• Classroom equipment.

Workplace context

• Office, client premises, remote systems or assigned work locations.

Training and certification

• Complete employer-required health and safety training.

Contract priorities

• Deliver supervised gym sessions and follow approved session plans and participant groupings.
• Keep session, attendance, assessment and facility records accurate and up to date in employer systems.
• Perform and record pre-use equipment checks; withdraw unsafe equipment and log defects.
• Escalate safeguarding disclosures, equipment withdrawals, booking conflicts and emergency incidents promptly to the sports or facility manager and safeguarding lead.
• Use learning platforms, assessment records and classroom equipment only for authorised work purposes.

Information the employer should prepare

• the accepted qualification and insurance
• the gym zones equipment and member group
• the programme and assessment limits
• the shift cleaning and opening duties
• the referral and emergency procedure