Day-to-day operating brief
What Holiday Club Leader (Children) work looks like in practice
A Holiday Club Leader organises staff and activities for children during school holidays. Terms should cover bookings, registers, ratios, allergies, medication procedures, behaviour, indoor and outdoor zones, trips, missing-child response, collection passwords and safeguarding. The leader should verify cover before opening and must not release a child to an unauthorised person or hide a ratio shortfall. Holiday Club Leader (Children) is a sports & recreation role focused on holiday club leader (children) work planning, sports and recreation records, holiday club leader (children) quality checks, sports and recreation escalation, holiday club leader (children) stakeholder updates, holiday, club, leader. The contract should describe the role's practical duties, reporting route, records, standards and compliance obligations without importing wording from another industry The Employee is employed as Holiday Club Leader (Children) in the Employer's Sports & Recreation business. The role requires reasonable skill, care, accuracy, cooperation with management instructions and attention to the records, risks and standards specific to holiday club leader (children) work The Employee must follow the sports & recreation operational controls that apply to holiday club leader (children) work, including workplace procedures, records, customer or client standards, data protection, health and safety and escalation, accurate record keeping, escalation and safe working requirements The Employee must protect customer, client, supplier, employee, operational, financial, safety and role-specific records, including any personal data, customer or client information, operational records, pricing, credentials, security information, business plans and role-specific records accessed while performing holiday club leader (children) duties Holiday Club Leader (Children) work in Sports & Recreation must follow the Employer's policies, data protection controls, health and safety rules, role records, escalation routes and training requirements relevant to holiday club leader (children) work planning, sports and recreation records, holiday club leader (children) quality checks. Family: operational Holiday Club Leader (Children) Operational reliability Safe working Record keeping Daily leadership begins before arrival with room zoning, allergy information, named groups and staff break cover. Collection control must reconcile the live register with passwords and authorised adults, while any non-collection follows a timed escalation rather than informal calls alone.
Responsibilities reflected in the contract
- Plan daily programmes staffing and room use.
- Verify registers ratios allergies and collection details.
- Brief supervise and support activity staff.
- Manage behaviour trips meals and incidents.
- Complete handovers and safeguarding records.
A realistic working scenario
A Holiday Club Leader organises staff and activities for children during school holidays. Terms should cover bookings, registers, ratios, allergies, medication procedures, behaviour, indoor and outdoor zones, trips, missing-child response, collection passwords and safeguarding. The leader should verify cover before opening and must not release a child to an unauthorised person or hide a ratio shortfall.
Outputs to agree
- plan daily programmes staffing and room use
- verify registers ratios allergies and collection details
- brief supervise and support activity staff
Records and evidence
- The club dates ages hours and registration context.
- The staffing ratios breaks and deputy arrangements.
- The booking medication and collection systems.
- The missing-child safeguarding and emergency routes.
- Work records.
- Handover notes.
Reporting relationship
Typically reports to Senior Manager, Director or Business Owner. Confirm the employer's actual reporting structure in the builder.
Authority and escalation
- A Holiday Club Leader organises staff and activities for children during school holidays. Terms should cover bookings, registers, ratios, allergies, medication procedures, behaviour, indoor and outdoor zones, trips, missing-child response, collection passwords and safeguarding. The leader should verify cover before opening and must not release a child to an unauthorised person or hide a ratio shortfall.
- May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.
Supervision
- Brief supervise and support activity staff.
- Allocate and review assigned work within delegated authority and escalate formal people matters through the Employer's procedures.
Workplace context
- Office, client premises, remote systems or assigned work locations.
Training and certification
- Complete employer-required safeguarding training.
Contract priorities
- the club dates ages hours and registration context
- the staffing ratios breaks and deputy arrangements
- the booking medication and collection systems
- the missing-child safeguarding and emergency routes
Information the employer should prepare
- the club dates ages hours and registration context
- the staffing ratios breaks and deputy arrangements
- the booking medication and collection systems
- the missing-child safeguarding and emergency routes
- the provider manager designated lead and parent contacts
Individually written and reviewed against the maintained role record.
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