Admin & Support employment contract

Records Manager Employment Contract UK

Name: Records Manager Employment Contract UK
Brand: HRHeaven
SKU: admin_and_support_records_manager_generated_v1
Price: 19.99 GBP
Availability: InStock

Set accountable information governance from record creation and access through preservation and authorised disposal.

Watercolour illustration showing Records Manager at work in Admin & Support on a pale sage background

This contract includes Maintain classification and retention rules. Advise record owners. Manage archives and vendors. Preview before payment PDF and editable DOCX files after checkoutBuilt for UK employers

Create My Records Manager Contract — £19.99

Looking for a Records Manager employment contract? This page takes you straight into the role-specific builder, with preview before payment and both PDF and DOCX files included after checkout.

Solicitor-approved framework Preview Before Payment £19.99 one-off PDF & editable Word Industry-specific clauses Secure Stripe payment

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Reviewed for straightforward UK employer use

This page is maintained for UK employers creating records manager contracts for admin & support. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.

Last updated: 19 June 2026
Content owner: HRHeaven employment documentation team
Review standard: UK employer template review, versioned clause logic and preview before payment

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What's included in your contract

Job description

Clear role overview and key responsibilities.

Probation period

Clear probation terms for the selected arrangement.

Role-specific duties

Maintained responsibilities, records and authority boundaries for the selected role.

Working hours

Standard and flexible working arrangements.

Holiday entitlement

Holiday terms explained for the selected arrangement.

Confidentiality

Client and company confidentiality.

Disciplinary process

Clear process and employee rights.

Notice periods

Notice terms explained for both parties.

Before you create it

Use this Records Manager contract with confidence

Practical checks to help an employer choose the right starting point and prepare the information the document needs.

When to use this contract

Coordinate controlled retention framework, deliver retrievable trustworthy archives, and deliver evidenced holds access and disposal.

Workplace context: Office, client premises, remote systems or assigned work locations.

What makes this role different

Record scope jurisdictions and systems. Follow the Employer's documented arrangements covering classification retention and ownership. Follow the Employer's documented arrangements covering holds access archives and vendors. Follow the Employer's documented arrangements covering migration audit disposal and incidents. Follow the Employer's documented arrangements covering company policies.

Not a fit / obtain specialist advice

Recheck the role or obtain appropriate advice if the work would exceed these maintained authority boundaries: The manager cannot destroy held material, invent statutory periods, disclose restricted records or overrule legal and regulatory owners. May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

What to prepare before you issue it

the record landscape
the applicable authorities
the system and archive model
the hold process
the disposal approvers
the legal privacy and security contacts

Day-to-day operating brief

What Records Manager work looks like in practice

A Records Manager designs and oversees how organisational records are classified, retained, accessed, archived and disposed of across paper and digital systems. The role sets governance and advises owners but does not independently rewrite legal obligations or decide every disclosure. Terms should define record classes, jurisdictions, repositories, retention approval, legal holds, migrations, archive vendors, access reviews, incidents, audit work and authority over business teams. System migrations should preserve metadata, access restrictions, authenticity and retention triggers, with reconciled counts and exceptions before the source is retired. A retention schedule needs named business ownership and periodic review when services, law or technology change. Records created in collaboration tools and personal workspaces must enter governed repositories where required; policy publication alone does not demonstrate that teams actually follow the lifecycle. Archive vendor exits should cover inventories, media condition, verified return or transfer, access logs and certified destruction of residual copies.

Responsibilities reflected in the contract

Maintain classification and retention rules.
Advise record owners.
Manage archives and vendors.
Coordinate legal holds.
Oversee authorised disposal.
Audit access quality and compliance.

A realistic working scenario

A department asks to delete old files during litigation. The manager applies the legal hold and preserves relevant material rather than following the normal retention schedule.

Outputs to agree

controlled retention framework
retrievable trustworthy archives
evidenced holds access and disposal

Records and evidence

Record class and owner.
Retention authority and review.
Hold scope and release.
Disposal batch and certificate.
Work records.
Handover notes.

Reporting relationship

Typically reports to Senior Manager, Director or Business Owner. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

The manager cannot destroy held material, invent statutory periods, disclose restricted records or overrule legal and regulatory owners.
May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

Supervision

Allocate and review assigned work within delegated authority and escalate formal people matters through the Employer's procedures.

Tools and systems

HR systems.

Workplace context

Office, client premises, remote systems or assigned work locations.

Contract priorities

record scope jurisdictions and systems
classification retention and ownership
holds access archives and vendors
migration audit disposal and incidents

Information the employer should prepare

the record landscape
the applicable authorities
the system and archive model
the hold process
the disposal approvers
the legal privacy and security contacts

Individually written and reviewed against the maintained role record.

Maintained role evidence

The facts this Records Manager contract is built around

These role-pack details give an employer something concrete to check before using the contract for admin & support work.

Work setting

Office, client premises, remote systems or assigned work locations.

Primary duties

Maintain classification and retention rules.
Advise record owners.
Manage archives and vendors.
Coordinate legal holds.

Tools and training to confirm

HR systems.

Governance focus

Employer procedures and role controls. Record scope jurisdictions and systems. Follow the Employer's documented arrangements covering classification retention and ownership. Follow the Employer's documented arrangements covering holds access archives and vendors.

Contract builder output

Records Manager clauses and builder inputs

HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.

Role wording

Records Manager duties

Coordinate controlled retention framework, deliver retrievable trustworthy archives, and deliver evidenced holds access and disposal.

Maintain classification and retention rules. Advise record owners. Manage archives and vendors. Coordinate legal holds. Oversee authorised disposal.

Builder answers

What the contract builder captures

Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign

Preview before purchase

Complete the builder, check the document output, then pay only when you are ready to download.

Specific clauses

What is added to the finished contract

The manager cannot destroy held material, invent statutory periods, disclose restricted records or overrule legal and regulatory owners.

May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

Record scope jurisdictions and systems.

Follow the Employer's documented arrangements covering classification retention and ownership.

£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.

Employee Handbook + Contract Bundle

Employee handbook bundle

Records Manager Contract + Employee Handbook Bundle

Pair the contract with a fully customisable employee handbook and keep the role wording, workplace rules, branding and policies aligned from day one.

Industry-specific policies Contract and handbook generated together UK-focused policy content Easy to edit and maintain

After the contract

Run the employee lifecycle with HR Actions

Once the Records Manager contract is created, HR Actions help admin & support employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.

Choose the right level of support