Dental Treatment Coordinator Employment Contract UK
Set patient-care coordination from an approved clinical plan through scheduling and follow-up, without allowing commercial conversations to replace informed clinical consent.
This contract includes Explain approved treatment logistics and recorded fees. Coordinate consultations, appointments and laboratory stages. Provide accurate written estimates and payment milestones. Preview before payment PDF and editable DOCX files after checkoutBuilt for UK employers
Looking for a Treatment Coordinator (Patient Care) employment contract? This page takes you straight into the role-specific builder, with preview before payment and both PDF and DOCX files included after checkout.
Solicitor-approved framework Preview Before Payment £19.99 one-off PDF & editable Word Industry-specific clauses Secure Stripe payment
1,881Role-specific contract paths
GuidedHR Action journeys
40Industries supported
UK-focusedEmployment guidance
Secure payments by Stripe Data handling controlsUK employment contextClear product and advice boundaries
Legally validated and solicitor-approved contract framework
Reviewed for straightforward UK employer use
This page is maintained for UK employers creating treatment coordinator (patient care) contracts for dental practice. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.
Last updated
19 June 2026
Content owner
HRHeaven employment documentation team
Review standard
UK employer template review, versioned clause logic and preview before payment
Free e-sign included
Send the completed contract for signature from your HRHeaven workspace without buying a separate signature tool.
Employer dashboard
Store contracts, track signature status, download signed PDFs, and keep employee documents in one secure dashboard.
Free branding
Add your company name, logo and brand colour so the contract looks like it came from your business.
What's included in your contract
Job description
Clear role overview and key responsibilities.
Probation period
Clear probation terms for the selected arrangement.
Role-specific duties
Maintained responsibilities, records and authority boundaries for the selected role.
Working hours
Standard and flexible working arrangements.
Holiday entitlement
Holiday terms explained for the selected arrangement.
Confidentiality
Client and company confidentiality.
Disciplinary process
Clear process and employee rights.
Notice periods
Notice terms explained for both parties.
You’ll receive your contract in both PDF & DOCX formats
Download a polished PDF ready to issue and an editable DOCX copy for future updates.
PDFReady to use
DOCXFully editable
Before you create it
Use this Treatment Coordinator (Patient Care) contract with confidence
Practical checks to help an employer choose the right starting point and prepare the information the document needs.
When to use this contract
Deliver clear plan administration, coordinate coordinated patient journeys, and produce accurate cost communication.
Workplace context: Practice reception, clinical administration areas and approved patient-facing areas.
What makes this role different
Follow the Employer's documented arrangements covering health and financial data. Follow the Employer's documented arrangements covering commission. Follow the Employer's documented arrangements covering clinical boundaries. Follow-up. Follow the Employer's documented arrangements covering patient confidentiality.
Not a fit / obtain specialist advice
Recheck the role or obtain appropriate advice if the work would exceed these maintained authority boundaries: The coordinator explains approved information but cannot diagnose, obtain clinical consent or change treatment. Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.
What to prepare before you issue it
the treatments and clinicians the role supports
the practice sites and patient contact channels
the estimate, discount and refund authority
the bonus rules and excluded clinical decisions
the diary, CRM and payment systems used
the handover route for clinical or safeguarding concerns
Day-to-day operating brief
What Treatment Coordinator (Patient Care) work looks like in practice
A dental treatment coordinator helps patients understand an agreed plan, stages, appointments and costs while maintaining continuity. Terms must separate explanation from diagnosis or consent and address incentives, images and follow-up.
Responsibilities reflected in the contract
Explain approved treatment logistics and recorded fees.
Coordinate consultations, appointments and laboratory stages.
Provide accurate written estimates and payment milestones.
Follow up patient questions through authorised channels.
Maintain confidential coordination notes and outcomes.
Refer clinical suitability questions to the treating clinician.
A realistic working scenario
A patient asks the coordinator to choose between implant and bridge treatment. The coordinator records the question and returns it to the clinician.
Outputs to agree
clear plan administration
coordinated patient journeys
accurate cost communication
Records and evidence
Approved plan.
Patient discussion.
Quotation.
Question and follow-up.
Work records.
Handover notes.
Reporting relationship
Typically reports to Principal Dentist or Practice Owner. Confirm the employer's actual reporting structure in the builder.
Authority and escalation
The coordinator explains approved information but cannot diagnose, obtain clinical consent or change treatment.
Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.
Tools and systems
Care planning systems.
Mobility equipment.
Workplace context
Practice reception, clinical administration areas and approved patient-facing areas.
Training and certification
Complete employer-required safeguarding training.
Complete employer-required health and safety training.
Contract priorities
health and financial data
commission
clinical boundaries
follow-up
Information the employer should prepare
the treatments and clinicians the role supports
the practice sites and patient contact channels
the estimate, discount and refund authority
the bonus rules and excluded clinical decisions
the diary, CRM and payment systems used
the handover route for clinical or safeguarding concerns
Individually written and reviewed against the maintained role record.
Maintained role evidence
The facts this Treatment Coordinator (Patient Care) contract is built around
These role-pack details give an employer something concrete to check before using the contract for dental practice work.
Work setting
Practice reception, clinical administration areas and approved patient-facing areas.
Primary duties
Explain approved treatment logistics and recorded fees.
Coordinate consultations, appointments and laboratory stages.
Provide accurate written estimates and payment milestones.
Follow up patient questions through authorised channels.
Tools and training to confirm
Care planning systems.
Mobility equipment.
Complete employer-required safeguarding training.
Complete employer-required health and safety training.
Governance focus
GDC context where applicable. Follow the Employer's documented arrangements covering health and financial data. Follow the Employer's documented arrangements covering commission. Follow the Employer's documented arrangements covering clinical boundaries.
Contract builder output
Treatment Coordinator (Patient Care) clauses and builder inputs
HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.
Role wording
Treatment Coordinator (Patient Care) duties
Deliver clear plan administration, coordinate coordinated patient journeys, and produce accurate cost communication.
Explain approved treatment logistics and recorded fees. Coordinate consultations, appointments and laboratory stages. Provide accurate written estimates and payment milestones. Follow up patient questions through authorised channels. Maintain confidential coordination notes and outcomes.
Builder answers
What the contract builder captures
Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign
Preview before purchase
Complete the builder, check the document output, then pay only when you are ready to download.
Specific clauses
What is added to the finished contract
The coordinator explains approved information but cannot diagnose, obtain clinical consent or change treatment.
Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.
Follow the Employer's documented arrangements covering health and financial data.
Follow the Employer's documented arrangements covering commission.
£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.
Explore the catalogue
Related roles in Dental Practice
Compare nearby role contracts before choosing the wording that matches the work.
Once the Treatment Coordinator (Patient Care) contract is created, HR Actions help dental practice employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.
Choose the right level of support
Single HR Action or Unlimited
Buy one HR Action for one employee process, or use HR Actions Unlimited when you expect recurring HR work.
Keep the context together
AI Workspace support
HRHeaven can pre-fill known employee, role, timeline and document facts, then asks the employer to confirm the missing details.
Stay ready for the next step
Timeline, reminders and audit
Each workflow keeps the case history, source context, reminders, documents and completion summary together.
£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.
Employment Contract
Employee Handbook
Contract + Handbook Bundle
HR Actions
HR Actions Unlimited
Compliance Membership