Professional Services employment contract

Company Secretary Employment Contract UK

Name: Company Secretary Employment Contract UK
Brand: HRHeaven
SKU: professional_services_company_secretary_generated_v1
Price: 19.99 GBP
Availability: InStock

Set precise corporate-governance support around board process, statutory records and delegated filings.

Watercolour illustration showing Company Secretary at work in Professional Services on a pale sage background

This contract includes Plan board and committee calendars. Prepare and secure papers. Draft accurate minutes. Preview before payment PDF and editable DOCX files after checkoutBuilt for UK employers

Create My Company Secretary Contract — £19.99

Looking for a Company Secretary employment contract? This page takes you straight into the role-specific builder, with preview before payment and both PDF and DOCX files included after checkout.

Solicitor-approved framework Preview Before Payment £19.99 one-off PDF & editable Word Industry-specific clauses Secure Stripe payment

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Reviewed for straightforward UK employer use

This page is maintained for UK employers creating company secretary contracts for professional services. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.

Last updated: 19 June 2026
Content owner: HRHeaven employment documentation team
Review standard: UK employer template review, versioned clause logic and preview before payment

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What's included in your contract

Job description

Clear role overview and key responsibilities.

Probation period

Clear probation terms for the selected arrangement.

Role-specific duties

Maintained responsibilities, records and authority boundaries for the selected role.

Working hours

Standard and flexible working arrangements.

Holiday entitlement

Holiday terms explained for the selected arrangement.

Confidentiality

Client and company confidentiality.

Disciplinary process

Clear process and employee rights.

Notice periods

Notice terms explained for both parties.

Before you create it

Use this Company Secretary contract with confidence

Practical checks to help an employer choose the right starting point and prepare the information the document needs.

When to use this contract

Maintain well-run board processes, deliver current statutory records, and produce traceable governance decisions.

Workplace context: Office, client premises, remote systems or assigned work locations.

What makes this role different

Follow the Employer's documented arrangements covering entities boards and appointment. Follow the Employer's documented arrangements covering confidential papers and access. Follow the Employer's documented arrangements covering minutes registers and filings. Follow the Employer's documented arrangements covering authority conflicts and professional support. Follow the Employer's documented arrangements covering company policies.

Not a fit / obtain specialist advice

Recheck the role or obtain appropriate advice if the work would exceed these maintained authority boundaries: The secretary cannot make director decisions, certify or file without authority, alter approved minutes improperly or disclose board material. Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

What to prepare before you issue it

the legal entities
the boards and committees
the filing and certification powers
the entity-management system
the document retention rules
the chair legal and adviser contacts

Day-to-day operating brief

What Company Secretary work looks like in practice

A Company Secretary supports boards and entities through meeting cycles, agendas, minutes, statutory registers, filings and governance advice. The role holds highly confidential board papers and may submit formal records, but titles and powers differ between organisations. Terms should identify entities, appointment status, board access, filing and certification authority, deadlines, conflicts, subsidiary work, document custody, professional support and interaction with directors and advisers. Entity calendars should connect each filing, board approval and supporting register change so formal records remain consistent. Draft minutes require secure circulation and a clear status until approved. Subsidiary decisions should identify the correct board rather than relying on group executives who may lack authority for that entity. Board action logs should distinguish a director's decision, management recommendation and requested further information. An action can be completed administratively while the underlying approval remains pending, and minutes should not collapse those states. Written resolutions should confirm eligible members or directors, circulation, voting threshold and effective date before the register treats the decision as complete. Signature collection alone may not establish validity. Director-interest declarations should connect to the relevant agenda item and resulting participation decision.

Responsibilities reflected in the contract

Plan board and committee calendars.
Prepare and secure papers.
Draft accurate minutes.
Maintain registers and entity records.
Coordinate authorised filings.
Advise on governance process.

A realistic working scenario

A director asks for approved minutes to be rewritten to remove a disagreement. The secretary preserves the governance record and uses the correction process.

Outputs to agree

well-run board processes
current statutory records
traceable governance decisions

Records and evidence

Agenda paper and circulation.
Minute draft approval and correction.
Register change and evidence.
Filing authority and receipt.
Work records.
Handover notes.

Reporting relationship

Typically reports to Line Manager or Department Manager. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

The secretary cannot make director decisions, certify or file without authority, alter approved minutes improperly or disclose board material.
Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Tools and systems

Email.
Document systems.
Phone systems.

Workplace context

Office, client premises, remote systems or assigned work locations.

Contract priorities

entities boards and appointment
confidential papers and access
minutes registers and filings
authority conflicts and professional support

Information the employer should prepare

the legal entities
the boards and committees
the filing and certification powers
the entity-management system
the document retention rules
the chair legal and adviser contacts

Individually written and reviewed against the maintained role record.

Maintained role evidence

The facts this Company Secretary contract is built around

These role-pack details give an employer something concrete to check before using the contract for professional services work.

Work setting

Office, client premises, remote systems or assigned work locations.

Primary duties

Plan board and committee calendars.
Prepare and secure papers.
Draft accurate minutes.
Maintain registers and entity records.

Tools and training to confirm

Email.
Document systems.
Phone systems.

Governance focus

Employer procedures and role controls. Follow the Employer's documented arrangements covering entities boards and appointment. Follow the Employer's documented arrangements covering confidential papers and access. Follow the Employer's documented arrangements covering minutes registers and filings.

Contract builder output

Company Secretary clauses and builder inputs

HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.

Role wording

Company Secretary duties

Maintain well-run board processes, deliver current statutory records, and produce traceable governance decisions.

Plan board and committee calendars. Prepare and secure papers. Draft accurate minutes. Maintain registers and entity records. Coordinate authorised filings.

Builder answers

What the contract builder captures

Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign

Preview before purchase

Complete the builder, check the document output, then pay only when you are ready to download.

Specific clauses

What is added to the finished contract

The secretary cannot make director decisions, certify or file without authority, alter approved minutes improperly or disclose board material.

Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Follow the Employer's documented arrangements covering entities boards and appointment.

Follow the Employer's documented arrangements covering confidential papers and access.

£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.

Employee Handbook + Contract Bundle

Employee handbook bundle

Company Secretary Contract + Employee Handbook Bundle

Pair the contract with a fully customisable employee handbook and keep the role wording, workplace rules, branding and policies aligned from day one.

Industry-specific policies Contract and handbook generated together UK-focused policy content Easy to edit and maintain

After the contract

Run the employee lifecycle with HR Actions

Once the Company Secretary contract is created, HR Actions help professional services employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.

Choose the right level of support