Professional Services employment contract

Executive Assistant Employment Contract UK

Name: Executive Assistant Employment Contract UK
Brand: HRHeaven
SKU: professional_services_executive_assistant_generated_v1
Price: 19.99 GBP
Availability: InStock

Set trusted executive support duties around priorities, sensitive information and clear delegation.

Watercolour illustration showing Executive Assistant at work in Professional Services on a pale sage background

This contract includes Manage diaries and priorities. Arrange travel and meetings. Prepare and secure papers. Preview before payment PDF and editable DOCX files after checkoutBuilt for UK employers

Create My Executive Assistant Contract — £19.99

Looking for a Executive Assistant employment contract? This page takes you straight into the role-specific builder, with preview before payment and both PDF and DOCX files included after checkout.

Solicitor-approved framework Preview Before Payment £19.99 one-off PDF & editable Word Industry-specific clauses Secure Stripe payment

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Legally validated and solicitor-approved contract framework

Reviewed for straightforward UK employer use

This page is maintained for UK employers creating executive assistant contracts for professional services. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.

Last updated: 19 June 2026
Content owner: HRHeaven employment documentation team
Review standard: UK employer template review, versioned clause logic and preview before payment

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Free branding

Add your company name, logo and brand colour so the contract looks like it came from your business.

What's included in your contract

Job description

Clear role overview and key responsibilities.

Probation period

Clear probation terms for the selected arrangement.

Role-specific duties

Maintained responsibilities, records and authority boundaries for the selected role.

Working hours

Standard and flexible working arrangements.

Holiday entitlement

Holiday terms explained for the selected arrangement.

Confidentiality

Client and company confidentiality.

Disciplinary process

Clear process and employee rights.

Notice periods

Notice terms explained for both parties.

Before you create it

Use this Executive Assistant contract with confidence

Practical checks to help an employer choose the right starting point and prepare the information the document needs.

When to use this contract

Coordinate coordinated executive schedules, secure meeting and correspondence records, and complete action and travel handovers.

Workplace context: Office, client premises, remote systems or assigned work locations.

What makes this role different

Follow the Employer's documented arrangements covering leaders hours and availability. Follow the Employer's documented arrangements covering mailboxes papers and confidentiality. Follow the Employer's documented arrangements covering travel expenses and procurement. Follow the Employer's documented arrangements covering delegation personal tasks and overtime. Follow the Employer's documented arrangements covering company policies.

Not a fit / obtain specialist advice

Recheck the role or obtain appropriate advice if the work would exceed these maintained authority boundaries: The assistant cannot bind executives, approve spend, disclose sensitive matters or impersonate decision authority. Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

What to prepare before you issue it

the supported executives
the access and delegation rules
the travel and expense policy
the board-paper controls
the out-of-hours expectation
the escalation contacts

Day-to-day operating brief

What Executive Assistant work looks like in practice

An Executive Assistant manages complex diaries, travel, correspondence, meetings, expenses and follow-up for one or more leaders. The role sees confidential commercial, employee and board information and may communicate on an executive's behalf without holding their decision authority. Terms should define supported leaders, availability, travel, mailbox access, document custody, expenses, approvals, gifts, personal tasks and overtime. Diary triage should recognise preparation, travel and decision time rather than treat every open block as meeting capacity. Delegated mailbox replies need consistent signatures and retained context. Sensitive appointments may require restricted visibility while still giving reception or security enough information for access. Meeting packs should reconcile agenda, latest paper version, declared conflicts and decisions sought before circulation. Late attachments need the same access controls and should not bypass review merely because directors already received the main pack.

Responsibilities reflected in the contract

Manage diaries and priorities.
Arrange travel and meetings.
Prepare and secure papers.
Draft authorised correspondence.
Process expenses and actions.
Protect confidential information.

A realistic working scenario

A supplier treats the assistant's scheduling email as approval to proceed. The employee corrects the position and obtains executive authority rather than allowing convenience to become commitment.

Outputs to agree

coordinated executive schedules
secure meeting and correspondence records
complete action and travel handovers

Records and evidence

Calendar decision and attendee.
Travel booking and change.
Paper version and circulation.
Expense approval and action log.
Work records.
Handover notes.

Reporting relationship

Typically reports to Line Manager or Department Manager. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

The assistant cannot bind executives, approve spend, disclose sensitive matters or impersonate decision authority.
Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Tools and systems

Email.
Document systems.
Phone systems.

Workplace context

Office, client premises, remote systems or assigned work locations.

Contract priorities

leaders hours and availability
mailboxes papers and confidentiality
travel expenses and procurement
delegation personal tasks and overtime

Information the employer should prepare

the supported executives
the access and delegation rules
the travel and expense policy
the board-paper controls
the out-of-hours expectation
the escalation contacts

Individually written and reviewed against the maintained role record.

Maintained role evidence

The facts this Executive Assistant contract is built around

These role-pack details give an employer something concrete to check before using the contract for professional services work.

Work setting

Office, client premises, remote systems or assigned work locations.

Primary duties

Manage diaries and priorities.
Arrange travel and meetings.
Prepare and secure papers.
Draft authorised correspondence.

Tools and training to confirm

Email.
Document systems.
Phone systems.

Governance focus

Employer procedures and role controls. Follow the Employer's documented arrangements covering leaders hours and availability. Follow the Employer's documented arrangements covering mailboxes papers and confidentiality. Follow the Employer's documented arrangements covering travel expenses and procurement.

Contract builder output

Executive Assistant clauses and builder inputs

HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.

Role wording

Executive Assistant duties

Coordinate coordinated executive schedules, secure meeting and correspondence records, and complete action and travel handovers.

Manage diaries and priorities. Arrange travel and meetings. Prepare and secure papers. Draft authorised correspondence. Process expenses and actions.

Builder answers

What the contract builder captures

Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign

Preview before purchase

Complete the builder, check the document output, then pay only when you are ready to download.

Specific clauses

What is added to the finished contract

The assistant cannot bind executives, approve spend, disclose sensitive matters or impersonate decision authority.

Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Follow the Employer's documented arrangements covering leaders hours and availability.

Follow the Employer's documented arrangements covering mailboxes papers and confidentiality.

£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.

Employee Handbook + Contract Bundle

Employee handbook bundle

Executive Assistant Contract + Employee Handbook Bundle

Pair the contract with a fully customisable employee handbook and keep the role wording, workplace rules, branding and policies aligned from day one.

Industry-specific policies Contract and handbook generated together UK-focused policy content Easy to edit and maintain

After the contract

Run the employee lifecycle with HR Actions

Once the Executive Assistant contract is created, HR Actions help professional services employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.

Choose the right level of support