Security employment contract

Facilities Security Coordinator Employment Contract UK

Name: Facilities Security Coordinator Employment Contract UK
Brand: HRHeaven
SKU: security_facilities_security_coordinator_generated_v1
Price: 19.99 GBP
Availability: InStock

Define coordinated building security across people, systems, contractors and accountable access and incident administration.

Watercolour illustration showing Facilities Security Coordinator at work in Security on a pale sage background

This contract includes Coordinate guarding and access services. Administer keys cards and alarm contacts. Plan security for projects and contractors. Preview before payment PDF and editable DOCX files after checkoutBuilt for UK employers

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Looking for a Facilities Security Coordinator employment contract? This page takes you straight into the role-specific builder, with preview before payment and both PDF and DOCX files included after checkout.

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This page is maintained for UK employers creating facilities security coordinator contracts for security. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.

Last updated: 19 June 2026
Content owner: HRHeaven employment documentation team
Review standard: UK employer template review, versioned clause logic and preview before payment

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What's included in your contract

Job description

Clear role overview and key responsibilities.

Probation period

Clear probation terms for the selected arrangement.

Role-specific duties

Maintained responsibilities, records and authority boundaries for the selected role.

Working hours

Standard and flexible working arrangements.

Holiday entitlement

Holiday terms explained for the selected arrangement.

Confidentiality

Client and company confidentiality.

Disciplinary process

Clear process and employee rights.

Notice periods

Notice terms explained for both parties.

Before you create it

Use this Facilities Security Coordinator contract with confidence

Practical checks to help an employer choose the right starting point and prepare the information the document needs.

When to use this contract

Coordinate guarding and access services, administer keys cards and alarm contacts, and plan security for projects and contractors.

Workplace context: Office, client premises, remote systems or assigned work locations.

What makes this role different

Follow the Employer's documented arrangements covering the estate and protective-security model. Follow the Employer's documented arrangements covering the access and key authorities. Follow the Employer's documented arrangements covering the supplier and project controls. Follow the Employer's documented arrangements covering the incident and defect process. Follow the Employer's documented arrangements covering company policies.

Not a fit / obtain specialist advice

Recheck the role or obtain appropriate advice if the work would exceed these maintained authority boundaries: A Facilities Security Coordinator manages everyday protective-security arrangements across offices or estates. Terms should cover guard services, access groups, keys, alarm suppliers, contractor visits, camera faults, incident actions, building projects and budgets. The coordinator should not grant broad access for convenience, share master credentials or close physical-security defects solely because a supplier attended. Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

What to prepare before you issue it

the estate and protective-security model
the access and key authorities
the supplier and project controls
the incident and defect process
the facilities IT security and procurement contacts

Day-to-day operating brief

What Facilities Security Coordinator work looks like in practice

A Facilities Security Coordinator manages everyday protective-security arrangements across offices or estates. Terms should cover guard services, access groups, keys, alarm suppliers, contractor visits, camera faults, incident actions, building projects and budgets. The coordinator should not grant broad access for convenience, share master credentials or close physical-security defects solely because a supplier attended. Facilities Security Coordinator is a security role focused on assignment instructions, access and patrol records, incident response, visitor or key control, evidence preservation, facilities, security, coordinator. The contract should describe the role's practical duties, reporting route, records, standards and compliance obligations without importing wording from another industry The Employee is employed as Facilities Security Coordinator in the Employer's Security business. The role requires reasonable skill, care, accuracy, cooperation with management instructions and attention to the records, risks and standards specific to facilities security coordinator work The Employee must follow the security operational controls that apply to facilities security coordinator work, including SIA escalation, assignment instructions, access control, incident logs, patrol records and public interaction, accurate record keeping, escalation and safe working requirements The Employee must protect site, incident, CCTV, access-control, assignment, visitor, patrol and investigation records, including any personal data, customer or client information, operational records, pricing, credentials, security information, business plans and role-specific records accessed while performing facilities security coordinator duties Facilities Security Coordinator work in Security must follow SIA expectations where they apply, the Employer's policies, data protection controls, health and safety rules, role records, escalation routes and training requirements relevant to assignment instructions, access and patrol records, incident response. Family: security Facilities Security Coordinator Incident reporting Site awareness Public interaction Door schedules should link physical locks, electronic groups and emergency overrides. Decommissioned readers and lost keys require documented risk treatment, not simple inventory deletion.

Responsibilities reflected in the contract

Coordinate guarding and access services.
Administer keys cards and alarm contacts.
Plan security for projects and contractors.
Track incidents faults and actions.
Report service budgets and risks.

A realistic working scenario

Outputs to agree

coordinate guarding and access services
administer keys cards and alarm contacts
plan security for projects and contractors

Records and evidence

The estate and protective-security model.
The access and key authorities.
The supplier and project controls.
The incident and defect process.
Work records.
Handover notes.

Reporting relationship

Typically reports to Line Manager or Department Manager. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

A Facilities Security Coordinator manages everyday protective-security arrangements across offices or estates. Terms should cover guard services, access groups, keys, alarm suppliers, contractor visits, camera faults, incident actions, building projects and budgets. The coordinator should not grant broad access for convenience, share master credentials or close physical-security defects solely because a supplier attended.
Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Tools and systems

Maintenance tools.
Asset registers.
Risk assessment records.

Workplace context

Office, client premises, remote systems or assigned work locations.

Training and certification

Complete employer-required health and safety training.

Contract priorities

the estate and protective-security model
the access and key authorities
the supplier and project controls
the incident and defect process

Information the employer should prepare

the estate and protective-security model
the access and key authorities
the supplier and project controls
the incident and defect process
the facilities IT security and procurement contacts

Individually written and reviewed against the maintained role record.

Maintained role evidence

The facts this Facilities Security Coordinator contract is built around

These role-pack details give an employer something concrete to check before using the contract for security work.

Work setting

Office, client premises, remote systems or assigned work locations.

Primary duties

Coordinate guarding and access services.
Administer keys cards and alarm contacts.
Plan security for projects and contractors.
Track incidents faults and actions.

Tools and training to confirm

Maintenance tools.
Asset registers.
Risk assessment records.
Complete employer-required health and safety training.

Governance focus

SIA context where applicable. Follow the Employer's documented arrangements covering the estate and protective-security model. Follow the Employer's documented arrangements covering the access and key authorities. Follow the Employer's documented arrangements covering the supplier and project controls.

Contract builder output

Facilities Security Coordinator clauses and builder inputs

HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.

Role wording

Facilities Security Coordinator duties

Coordinate guarding and access services, administer keys cards and alarm contacts, and plan security for projects and contractors.

Coordinate guarding and access services. Administer keys cards and alarm contacts. Plan security for projects and contractors. Track incidents faults and actions. Report service budgets and risks.

Builder answers

What the contract builder captures

Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign

Preview before purchase

Complete the builder, check the document output, then pay only when you are ready to download.

Specific clauses

What is added to the finished contract

Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Follow the Employer's documented arrangements covering the estate and protective-security model.

Follow the Employer's documented arrangements covering the access and key authorities.

£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.

Employee Handbook + Contract Bundle

Employee handbook bundle

Facilities Security Coordinator Contract + Employee Handbook Bundle

Pair the contract with a fully customisable employee handbook and keep the role wording, workplace rules, branding and policies aligned from day one.

Industry-specific policies Contract and handbook generated together UK-focused policy content Easy to edit and maintain

After the contract

Run the employee lifecycle with HR Actions

Once the Facilities Security Coordinator contract is created, HR Actions help security employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.

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