Admin & Support employment contract

Administrative Executive Assistant Employment Contract UK

Name: Administrative Executive Assistant Employment Contract UK
Brand: HRHeaven
SKU: admin_and_support_executive_assistant_generated_v1
Price: 19.99 GBP
Availability: InStock

Set trusted leadership support around complex priorities, secure information and controlled communication.

Watercolour illustration showing Executive Assistant at work in Admin & Support on a pale sage background

This contract includes Manage complex diaries. Arrange travel and events. Prepare confidential papers. Preview before payment PDF and editable DOCX files after checkoutBuilt for UK employers

Create My Executive Assistant Contract — £19.99

Looking for a Executive Assistant employment contract? This page takes you straight into the role-specific builder, with preview before payment and both PDF and DOCX files included after checkout.

Solicitor-approved framework Preview Before Payment £19.99 one-off PDF & editable Word Industry-specific clauses Secure Stripe payment

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Legally validated and solicitor-approved contract framework

Reviewed for straightforward UK employer use

This page is maintained for UK employers creating executive assistant contracts for admin & support. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.

Last updated: 19 June 2026
Content owner: HRHeaven employment documentation team
Review standard: UK employer template review, versioned clause logic and preview before payment

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Free branding

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What's included in your contract

Job description

Clear role overview and key responsibilities.

Probation period

Clear probation terms for the selected arrangement.

Role-specific duties

Maintained responsibilities, records and authority boundaries for the selected role.

Working hours

Standard and flexible working arrangements.

Holiday entitlement

Holiday terms explained for the selected arrangement.

Confidentiality

Client and company confidentiality.

Disciplinary process

Clear process and employee rights.

Notice periods

Notice terms explained for both parties.

Before you create it

Use this Executive Assistant contract with confidence

Practical checks to help an employer choose the right starting point and prepare the information the document needs.

When to use this contract

Coordinate coordinated executive priorities, secure meetings and correspondence, and complete travel and action handovers.

Workplace context: Office, client premises, remote systems or assigned work locations.

What makes this role different

Follow the Employer's documented arrangements covering leaders hours and availability. Follow the Employer's documented arrangements covering mailboxes records and confidentiality. Follow the Employer's documented arrangements covering travel expenses and procurement. Follow the Employer's documented arrangements covering delegation personal tasks and overtime. Follow the Employer's documented arrangements covering company policies.

Not a fit / obtain specialist advice

Recheck the role or obtain appropriate advice if the work would exceed these maintained authority boundaries: The assistant cannot bind the organisation, approve spend, disclose sensitive material or impersonate executive decisions. Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

What to prepare before you issue it

the supported leaders
the delegation limits
the travel and expense policy
the mailbox and paper controls
the availability expectation
the escalation contacts

Day-to-day operating brief

What Executive Assistant work looks like in practice

An Executive Assistant coordinates a senior leader's calendar, travel, correspondence, meetings and follow-up, often seeing strategic and employee information before wider release. The role may communicate on behalf of the executive but does not inherit their corporate authority. Terms should define supported leaders, hours, availability, mailbox access, travel, expenses, document custody, delegated approvals, gifts, personal tasks and overtime. Calendar management should record which meetings may be moved, who can see private titles and what preparation or travel buffer is required. Acting as a communication gatekeeper does not create authority to approve proposals or suppress unwelcome information. Board and people papers require restricted storage, careful printing and confirmed destruction. Complex travel handovers should include entry requirements, accessibility, changes and emergency contacts while avoiding unnecessary circulation of passport or personal data. Meeting action lists should record the actual accountable executive rather than making the assistant owner of every follow-up they coordinate. Gifts, hospitality and external invitations need the organisation's declaration route before diary acceptance is treated as approval.

Responsibilities reflected in the contract

Manage complex diaries.
Arrange travel and events.
Prepare confidential papers.
Draft authorised correspondence.
Process expenses and actions.
Coordinate stakeholders and follow-up.

A realistic working scenario

A contact treats a diary confirmation as approval of a proposal. The assistant corrects the position and obtains an executive decision.

Outputs to agree

coordinated executive priorities
secure meetings and correspondence
complete travel and action handovers

Records and evidence

Calendar priority and attendee.
Travel booking and change.
Paper version and access.
Expense action and approval.
Work records.
Handover notes.

Reporting relationship

Typically reports to Line Manager or Department Manager. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

The assistant cannot bind the organisation, approve spend, disclose sensitive material or impersonate executive decisions.
Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Tools and systems

Email.
Document systems.
Phone systems.

Workplace context

Office, client premises, remote systems or assigned work locations.

Contract priorities

leaders hours and availability
mailboxes records and confidentiality
travel expenses and procurement
delegation personal tasks and overtime

Information the employer should prepare

the supported leaders
the delegation limits
the travel and expense policy
the mailbox and paper controls
the availability expectation
the escalation contacts

Individually written and reviewed against the maintained role record.

Maintained role evidence

The facts this Executive Assistant contract is built around

These role-pack details give an employer something concrete to check before using the contract for admin & support work.

Work setting

Office, client premises, remote systems or assigned work locations.

Primary duties

Manage complex diaries.
Arrange travel and events.
Prepare confidential papers.
Draft authorised correspondence.

Tools and training to confirm

Email.
Document systems.
Phone systems.

Governance focus

Employer procedures and role controls. Follow the Employer's documented arrangements covering leaders hours and availability. Follow the Employer's documented arrangements covering mailboxes records and confidentiality. Follow the Employer's documented arrangements covering travel expenses and procurement.

Contract builder output

Executive Assistant clauses and builder inputs

HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.

Role wording

Executive Assistant duties

Coordinate coordinated executive priorities, secure meetings and correspondence, and complete travel and action handovers.

Manage complex diaries. Arrange travel and events. Prepare confidential papers. Draft authorised correspondence. Process expenses and actions.

Builder answers

What the contract builder captures

Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign

Preview before purchase

Complete the builder, check the document output, then pay only when you are ready to download.

Specific clauses

What is added to the finished contract

The assistant cannot bind the organisation, approve spend, disclose sensitive material or impersonate executive decisions.

Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Follow the Employer's documented arrangements covering leaders hours and availability.

Follow the Employer's documented arrangements covering mailboxes records and confidentiality.

£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.

Employee Handbook + Contract Bundle

Employee handbook bundle

Executive Assistant Contract + Employee Handbook Bundle

Pair the contract with a fully customisable employee handbook and keep the role wording, workplace rules, branding and policies aligned from day one.

Industry-specific policies Contract and handbook generated together UK-focused policy content Easy to edit and maintain

After the contract

Run the employee lifecycle with HR Actions

Once the Executive Assistant contract is created, HR Actions help admin & support employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.

Choose the right level of support