Admin & Support employment contract

Administrative Services Office Manager Employment Contract UK

Name: Administrative Services Office Manager Employment Contract UK
Brand: HRHeaven
SKU: admin_and_support_office_manager_generated_v1
Price: 19.99 GBP
Availability: InStock

Set practical office leadership around reliable routines, supported staff and controlled workplace resources.

Watercolour illustration showing Office Manager at work in Admin & Support on a pale sage background

This contract includes Coordinate office routines and cover. Supervise administrative staff. Manage supplies and approved vendors. Preview before payment PDF and editable DOCX files after checkoutBuilt for UK employers

Create My Office Manager Contract — £19.99

Looking for a Office Manager employment contract? This page takes you straight into the role-specific builder, with preview before payment and both PDF and DOCX files included after checkout.

Solicitor-approved framework Preview Before Payment £19.99 one-off PDF & editable Word Industry-specific clauses Secure Stripe payment

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Legally validated and solicitor-approved contract framework

Reviewed for straightforward UK employer use

This page is maintained for UK employers creating office manager contracts for admin & support. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.

Last updated: 19 June 2026
Content owner: HRHeaven employment documentation team
Review standard: UK employer template review, versioned clause logic and preview before payment

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What's included in your contract

Job description

Clear role overview and key responsibilities.

Probation period

Clear probation terms for the selected arrangement.

Role-specific duties

Maintained responsibilities, records and authority boundaries for the selected role.

Working hours

Standard and flexible working arrangements.

Holiday entitlement

Holiday terms explained for the selected arrangement.

Confidentiality

Client and company confidentiality.

Disciplinary process

Clear process and employee rights.

Notice periods

Notice terms explained for both parties.

Before you create it

Use this Office Manager contract with confidence

Practical checks to help an employer choose the right starting point and prepare the information the document needs.

When to use this contract

Maintain consistent office operations, coordinate controlled supplies access and vendors, and deliver clear administrative team and continuity plans.

Workplace context: Office, client premises, remote systems or assigned work locations.

What makes this role different

Follow the Employer's documented arrangements covering office attendance team and cover. Follow the Employer's documented arrangements covering suppliers supplies and budgets. Follow the Employer's documented arrangements covering records visitors keys and events. Follow the Employer's documented arrangements covering safety incidents and continuity. Follow the Employer's documented arrangements covering company policies.

Not a fit / obtain specialist advice

Recheck the role or obtain appropriate advice if the work would exceed these maintained authority boundaries: The manager cannot sign leases or supplier contracts, approve unrestricted spending or perform specialist facilities duties beyond delegation. May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

What to prepare before you issue it

the office and operating hours
the team and reporting lines
the purchasing limits
the access and visitor rules
the facilities split
the senior and emergency contacts

Day-to-day operating brief

What Office Manager work looks like in practice

An Office Manager oversees the daily administrative operation of a workplace, coordinating reception, supplies, records, meetings, visitors and support staff. This Admin & Support role centres on office continuity and team workflow; it is distinct from strategic facilities ownership and from a professional-services practice manager's client or matter responsibilities. Terms should define the office, attendance, direct reports, supplier and budget limits, keys, data, purchases, events, health and safety coordination, emergencies and cover arrangements. Office continuity plans should cover people, premises access, communications, critical supplies and alternative working, not only emergency contact numbers. Supplier records need service scope, renewal date, cost owner and unresolved problems so a convenient incumbent is not renewed without review. Staff supervision should include workload and cover rather than monitoring presence alone. Sensitive visitors, employee meetings and deliveries require discreet coordination that protects confidentiality without obstructing legitimate access.

Responsibilities reflected in the contract

Coordinate office routines and cover.
Supervise administrative staff.
Manage supplies and approved vendors.
Organise meetings visitors and access.
Maintain workplace records and budgets.
Escalate premises and continuity risks.

A realistic working scenario

A director asks the manager to sign a new copier agreement during a service outage. The manager arranges temporary continuity but sends the contract through authorised commercial approval.

Outputs to agree

consistent office operations
controlled supplies access and vendors
clear administrative team and continuity plans

Records and evidence

Rota task and cover plan.
Supplier order and approval.
Visitor key and access record.
Budget incident and continuity action.
Work records.
Handover notes.

Reporting relationship

Typically reports to Senior Manager, Director or Business Owner. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

The manager cannot sign leases or supplier contracts, approve unrestricted spending or perform specialist facilities duties beyond delegation.
May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

Supervision

Supervise administrative staff.
Allocate and review assigned work within delegated authority and escalate formal people matters through the Employer's procedures.

Tools and systems

HR systems.

Workplace context

Office, client premises, remote systems or assigned work locations.

Contract priorities

office attendance team and cover
suppliers supplies and budgets
records visitors keys and events
safety incidents and continuity

Information the employer should prepare

the office and operating hours
the team and reporting lines
the purchasing limits
the access and visitor rules
the facilities split
the senior and emergency contacts

Individually written and reviewed against the maintained role record.

Maintained role evidence

The facts this Office Manager contract is built around

These role-pack details give an employer something concrete to check before using the contract for admin & support work.

Work setting

Office, client premises, remote systems or assigned work locations.

Primary duties

Coordinate office routines and cover.
Supervise administrative staff.
Manage supplies and approved vendors.
Organise meetings visitors and access.

Tools and training to confirm

HR systems.

Governance focus

Employer procedures and role controls. Follow the Employer's documented arrangements covering office attendance team and cover. Follow the Employer's documented arrangements covering suppliers supplies and budgets. Follow the Employer's documented arrangements covering records visitors keys and events.

Contract builder output

Office Manager clauses and builder inputs

HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.

Role wording

Office Manager duties

Maintain consistent office operations, coordinate controlled supplies access and vendors, and deliver clear administrative team and continuity plans.

Coordinate office routines and cover. Supervise administrative staff. Manage supplies and approved vendors. Organise meetings visitors and access. Maintain workplace records and budgets.

Builder answers

What the contract builder captures

Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign

Preview before purchase

Complete the builder, check the document output, then pay only when you are ready to download.

Specific clauses

What is added to the finished contract

The manager cannot sign leases or supplier contracts, approve unrestricted spending or perform specialist facilities duties beyond delegation.

May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

Follow the Employer's documented arrangements covering office attendance team and cover.

Follow the Employer's documented arrangements covering suppliers supplies and budgets.

£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.

Employee Handbook + Contract Bundle

Employee handbook bundle

Office Manager Contract + Employee Handbook Bundle

Pair the contract with a fully customisable employee handbook and keep the role wording, workplace rules, branding and policies aligned from day one.

Industry-specific policies Contract and handbook generated together UK-focused policy content Easy to edit and maintain

After the contract

Run the employee lifecycle with HR Actions

Once the Office Manager contract is created, HR Actions help admin & support employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.

Choose the right level of support