Professional Services employment contract

Professional Services Office Manager Employment Contract UK

Name: Professional Services Office Manager Employment Contract UK
Brand: HRHeaven
SKU: professional_services_office_manager_generated_v1
Price: 19.99 GBP
Availability: InStock

Set coordinated office operations around confidential client work, people support and controlled expenditure.

Watercolour illustration showing Office Manager at work in Professional Services on a pale sage background

This contract includes Coordinate office services. Supervise allocated support staff. Manage supplies and routine vendors. Preview before payment PDF and editable DOCX files after checkoutBuilt for UK employers

Create My Office Manager Contract — £19.99

Looking for a Office Manager employment contract? This page takes you straight into the role-specific builder, with preview before payment and both PDF and DOCX files included after checkout.

Solicitor-approved framework Preview Before Payment £19.99 one-off PDF & editable Word Industry-specific clauses Secure Stripe payment

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Legally validated and solicitor-approved contract framework

Reviewed for straightforward UK employer use

This page is maintained for UK employers creating office manager contracts for professional services. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.

Last updated: 19 June 2026
Content owner: HRHeaven employment documentation team
Review standard: UK employer template review, versioned clause logic and preview before payment

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Free branding

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What's included in your contract

Job description

Clear role overview and key responsibilities.

Probation period

Clear probation terms for the selected arrangement.

Role-specific duties

Maintained responsibilities, records and authority boundaries for the selected role.

Working hours

Standard and flexible working arrangements.

Holiday entitlement

Holiday terms explained for the selected arrangement.

Confidentiality

Client and company confidentiality.

Disciplinary process

Clear process and employee rights.

Notice periods

Notice terms explained for both parties.

Before you create it

Use this Office Manager contract with confidence

Practical checks to help an employer choose the right starting point and prepare the information the document needs.

When to use this contract

Deliver reliable professional office operations, coordinate controlled supplier and budget records, and deliver clear team and incident handovers.

Workplace context: Office, client premises, remote systems or assigned work locations.

What makes this role different

Follow the Employer's documented arrangements covering sites team and working hours. Follow the Employer's documented arrangements covering client confidentiality and access. Follow the Employer's documented arrangements covering suppliers budgets and procurement. Follow the Employer's documented arrangements covering people facilities and incident boundaries. Follow the Employer's documented arrangements covering company policies.

Not a fit / obtain specialist advice

Recheck the role or obtain appropriate advice if the work would exceed these maintained authority boundaries: The manager cannot sign leases, change employment terms, grant unrestricted access or commit spend beyond delegation. May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

What to prepare before you issue it

the offices and support team
the spend and signature limits
the access and visitor controls
the suppliers and systems
the people-management powers
the facilities IT and HR contacts

Day-to-day operating brief

What Office Manager work looks like in practice

A Professional Services Office Manager coordinates reception, supplies, facilities, records, events and administrative staff in an office handling confidential client matters. The role may approve routine purchases and resolve practical issues without holding every HR, lease or safety decision. Terms should define sites, team, budgets, supplier limits, keys, records, travel, incident response and boundaries with facilities, IT, HR and partners. Client-facing offices often hold matter papers, visitor identities and meeting-room conversations that require more than ordinary reception discretion. A closing checklist should reconcile passes, confidential waste, couriers, meeting technology and unattended documents. Vendor performance records should separate a service complaint from authority to vary the agreement. Temporary cover must receive practical access without inheriting unrestricted visibility of partner, employee or client information. Meeting-room technology and document disposal are operational services with information-security consequences. Fault escalation should therefore record affected client activity and any temporary measure, allowing technology or facilities specialists to prioritise without exposing meeting content unnecessarily.

Responsibilities reflected in the contract

Coordinate office services.
Supervise allocated support staff.
Manage supplies and routine vendors.
Monitor budgets and invoices.
Support meetings and visitors.
Escalate premises people and security issues.

A realistic working scenario

A supplier proposes an urgent contract extension. The manager maintains service continuity but obtains authorised commercial approval rather than signing from operational convenience.

Outputs to agree

reliable professional office operations
controlled supplier and budget records
clear team and incident handovers

Records and evidence

Supplier order and approval.
Office budget and variance.
Access visitor and incident.
Rota task and service handover.
Work records.
Handover notes.

Reporting relationship

Typically reports to Senior Manager, Director or Business Owner. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

The manager cannot sign leases, change employment terms, grant unrestricted access or commit spend beyond delegation.
May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

Supervision

Supervise allocated support staff.
Allocate and review assigned work within delegated authority and escalate formal people matters through the Employer's procedures.

Tools and systems

HR systems.

Workplace context

Office, client premises, remote systems or assigned work locations.

Contract priorities

sites team and working hours
client confidentiality and access
suppliers budgets and procurement
people facilities and incident boundaries

Information the employer should prepare

the offices and support team
the spend and signature limits
the access and visitor controls
the suppliers and systems
the people-management powers
the facilities IT and HR contacts

Individually written and reviewed against the maintained role record.

Maintained role evidence

The facts this Office Manager contract is built around

These role-pack details give an employer something concrete to check before using the contract for professional services work.

Work setting

Office, client premises, remote systems or assigned work locations.

Primary duties

Coordinate office services.
Supervise allocated support staff.
Manage supplies and routine vendors.
Monitor budgets and invoices.

Tools and training to confirm

HR systems.

Governance focus

Employer procedures and role controls. Follow the Employer's documented arrangements covering sites team and working hours. Follow the Employer's documented arrangements covering client confidentiality and access. Follow the Employer's documented arrangements covering suppliers budgets and procurement.

Contract builder output

Office Manager clauses and builder inputs

HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.

Role wording

Office Manager duties

Deliver reliable professional office operations, coordinate controlled supplier and budget records, and deliver clear team and incident handovers.

Coordinate office services. Supervise allocated support staff. Manage supplies and routine vendors. Monitor budgets and invoices. Support meetings and visitors.

Builder answers

What the contract builder captures

Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign

Preview before purchase

Complete the builder, check the document output, then pay only when you are ready to download.

Specific clauses

What is added to the finished contract

The manager cannot sign leases, change employment terms, grant unrestricted access or commit spend beyond delegation.

May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

Follow the Employer's documented arrangements covering sites team and working hours.

Follow the Employer's documented arrangements covering client confidentiality and access.

£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.

Employee Handbook + Contract Bundle

Employee handbook bundle

Office Manager Contract + Employee Handbook Bundle

Pair the contract with a fully customisable employee handbook and keep the role wording, workplace rules, branding and policies aligned from day one.

Industry-specific policies Contract and handbook generated together UK-focused policy content Easy to edit and maintain

After the contract

Run the employee lifecycle with HR Actions

Once the Office Manager contract is created, HR Actions help professional services employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.

Choose the right level of support