Professional Services employment contract

Facilities Manager Employment Contract UK

Name: Facilities Manager Employment Contract UK
Brand: HRHeaven
SKU: professional_services_facilities_manager_quality_v1
Price: 19.99 GBP
Availability: InStock

Define safe, reliable workplace operations across buildings, suppliers, access and business continuity.

Watercolour illustration showing Facilities Manager at work in Professional Services on a pale sage background

This contract includes Plan preventive maintenance. Manage approved contractors. Control access keys and permits. Preview before payment PDF and editable DOCX files after checkoutBuilt for UK employers

Create My Facilities Manager Contract — £19.99

Looking for a Facilities Manager employment contract? This page takes you straight into the role-specific builder, with preview before payment and both PDF and DOCX files included after checkout.

Solicitor-approved framework Preview Before Payment £19.99 one-off PDF & editable Word Industry-specific clauses Secure Stripe payment

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Legally validated and solicitor-approved contract framework

Reviewed for straightforward UK employer use

This page is maintained for UK employers creating facilities manager contracts for professional services. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.

Last updated: 19 June 2026
Content owner: HRHeaven employment documentation team
Review standard: UK employer template review, versioned clause logic and preview before payment

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Free branding

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What's included in your contract

Job description

Clear role overview and key responsibilities.

Probation period

Clear probation terms for the selected arrangement.

Role-specific duties

Maintained responsibilities, records and authority boundaries for the selected role.

Working hours

Standard and flexible working arrangements.

Holiday entitlement

Holiday terms explained for the selected arrangement.

Confidentiality

Client and company confidentiality.

Disciplinary process

Clear process and employee rights.

Notice periods

Notice terms explained for both parties.

Before you create it

Use this Facilities Manager contract with confidence

Practical checks to help an employer choose the right starting point and prepare the information the document needs.

When to use this contract

Deliver available safe workplaces, coordinate controlled contractor services, and complete maintenance and incident records.

Workplace context: Office, client premises, remote systems or assigned work locations.

What makes this role different

Follow the Employer's documented arrangements covering sites travel and on-call. Follow the Employer's documented arrangements covering contractors permits and safety. Follow the Employer's documented arrangements covering security access and continuity. Follow the Employer's documented arrangements covering budgets landlords and procurement. Follow the Employer's documented arrangements covering company policies.

Not a fit / obtain specialist advice

Recheck the role or obtain appropriate advice if the work would exceed these maintained authority boundaries: The manager cannot waive safety controls, sign leases or contracts beyond authority, certify specialist work or conceal incidents. May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

What to prepare before you issue it

the buildings and sites
the asset and maintenance systems
the contractor and permit controls
the spend and signature limits
the emergency roles
the landlord and safety contacts

Day-to-day operating brief

What Facilities Manager work looks like in practice

A Facilities Manager keeps offices and shared workplaces safe, secure and operational through maintenance, contractors, utilities, access, cleaning and space planning. The role may manage landlords, budgets, emergency arrangements and multiple sites without owning statutory duties assigned elsewhere. Terms should define locations, travel, on-call expectations, procurement, permits, keys, contractor supervision, compliance records and authority during incidents. Contractor completion should include permits closed, isolations restored, waste removed and affected users informed. Asset histories need emergency repairs distinguished from planned replacement. Repeated leaks, alarms or access faults should trigger root-cause review instead of remaining a sequence of unrelated helpdesk tickets. Space changes should assess fire routes, accessibility, power, ventilation and confidential conversation needs before furniture moves. Occupancy density alone does not show whether a reconfigured office remains practical for its actual professional work.

Responsibilities reflected in the contract

Plan preventive maintenance.
Manage approved contractors.
Control access keys and permits.
Monitor utilities and workplace issues.
Support emergency and continuity plans.
Manage budgets and service records.

A realistic working scenario

A contractor proposes disruptive work during occupied hours without a suitable method. The manager reschedules or escalates rather than accepting the cheapest slot.

Outputs to agree

available safe workplaces
controlled contractor services
complete maintenance and incident records

Records and evidence

Asset maintenance and inspection.
Contractor permit and sign-off.
Access issue and key record.
Incident cost and corrective action.
Work records.
Handover notes.

Reporting relationship

Typically reports to Senior Manager, Director or Business Owner. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

The manager cannot waive safety controls, sign leases or contracts beyond authority, certify specialist work or conceal incidents.
May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

Supervision

Allocate and review assigned work within delegated authority and escalate formal people matters through the Employer's procedures.

Tools and systems

HR systems.

Workplace context

Office, client premises, remote systems or assigned work locations.

Training and certification

Employer-confirmed evidence of training required for Facilities Manager duties where applicable to the role.

Contract priorities

sites travel and on-call
contractors permits and safety
security access and continuity
budgets landlords and procurement

Information the employer should prepare

the buildings and sites
the asset and maintenance systems
the contractor and permit controls
the spend and signature limits
the emergency roles
the landlord and safety contacts

Individually written and reviewed against the maintained role record.

Maintained role evidence

The facts this Facilities Manager contract is built around

These role-pack details give an employer something concrete to check before using the contract for professional services work.

Work setting

Office, client premises, remote systems or assigned work locations.

Primary duties

Plan preventive maintenance.
Manage approved contractors.
Control access keys and permits.
Monitor utilities and workplace issues.

Tools and training to confirm

HR systems.
Employer-confirmed evidence of training required for Facilities Manager duties where applicable to the role.

Governance focus

Employer procedures and role controls. Follow the Employer's documented arrangements covering sites travel and on-call. Follow the Employer's documented arrangements covering contractors permits and safety. Follow the Employer's documented arrangements covering security access and continuity.

Contract builder output

Facilities Manager clauses and builder inputs

HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.

Role wording

Facilities Manager duties

Deliver available safe workplaces, coordinate controlled contractor services, and complete maintenance and incident records.

Plan preventive maintenance. Manage approved contractors. Control access keys and permits. Monitor utilities and workplace issues. Support emergency and continuity plans.

Builder answers

What the contract builder captures

Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign

Preview before purchase

Complete the builder, check the document output, then pay only when you are ready to download.

Specific clauses

What is added to the finished contract

The manager cannot waive safety controls, sign leases or contracts beyond authority, certify specialist work or conceal incidents.

May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

Follow the Employer's documented arrangements covering sites travel and on-call.

Follow the Employer's documented arrangements covering contractors permits and safety.

£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.

Employee Handbook + Contract Bundle

Employee handbook bundle

Facilities Manager Contract + Employee Handbook Bundle

Pair the contract with a fully customisable employee handbook and keep the role wording, workplace rules, branding and policies aligned from day one.

Industry-specific policies Contract and handbook generated together UK-focused policy content Easy to edit and maintain

After the contract

Run the employee lifecycle with HR Actions

Once the Facilities Manager contract is created, HR Actions help professional services employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.

Choose the right level of support