Admin & Support employment contract

Personal Assistant (PA) Employment Contract UK

Name: Personal Assistant (PA) Employment Contract UK
Brand: HRHeaven
SKU: admin_and_support_personal_assistant_pa_generated_v1
Price: 19.99 GBP
Availability: InStock

Set trusted individual support around organised commitments, discreet information and clearly bounded delegation.

Watercolour illustration showing Personal Assistant (PA) at work in Admin & Support on a pale sage background

This contract includes Manage diaries and appointments. Arrange authorised travel. Prepare routine correspondence. Preview before payment PDF and editable DOCX files after checkoutBuilt for UK employers

Create My PA Contract — £19.99

Looking for a Personal Assistant (PA) employment contract? This page takes you straight into the role-specific builder, with preview before payment and both PDF and DOCX files included after checkout.

Solicitor-approved framework Preview Before Payment £19.99 one-off PDF & editable Word Industry-specific clauses Secure Stripe payment

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Legally validated and solicitor-approved contract framework

Reviewed for straightforward UK employer use

This page is maintained for UK employers creating personal assistant (pa) contracts for admin & support. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.

Last updated: 19 June 2026
Content owner: HRHeaven employment documentation team
Review standard: UK employer template review, versioned clause logic and preview before payment

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Send the completed contract for signature from your HRHeaven workspace without buying a separate signature tool.

Employer dashboard

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Free branding

Add your company name, logo and brand colour so the contract looks like it came from your business.

What's included in your contract

Job description

Clear role overview and key responsibilities.

Probation period

Clear probation terms for the selected arrangement.

Role-specific duties

Maintained responsibilities, records and authority boundaries for the selected role.

Working hours

Standard and flexible working arrangements.

Holiday entitlement

Holiday terms explained for the selected arrangement.

Confidentiality

Client and company confidentiality.

Disciplinary process

Clear process and employee rights.

Notice periods

Notice terms explained for both parties.

Before you create it

Use this Personal Assistant (PA) contract with confidence

Practical checks to help an employer choose the right starting point and prepare the information the document needs.

When to use this contract

Coordinate coordinated personal work priorities, secure correspondence and arrangements, and complete expense and commitment handovers.

Workplace context: Office, client premises, remote systems or assigned work locations.

What makes this role different

Follow the Employer's documented arrangements covering supported person location and hours. Follow the Employer's documented arrangements covering diary mailbox and confidentiality. Follow the Employer's documented arrangements covering travel expenses and purchasing. Follow the Employer's documented arrangements covering personal tasks delegation and out-of-hours contact. Follow the Employer's documented arrangements covering company policies.

Not a fit / obtain specialist advice

Recheck the role or obtain appropriate advice if the work would exceed these maintained authority boundaries: The PA cannot bind the employer, approve spend, disclose private information or make decisions merely because they manage access to the supported person. Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

What to prepare before you issue it

the supported person and cover
the normal workplace
the delegated communication limits
the spending and booking authority
the acceptable personal-task scope
the availability and escalation arrangements

Day-to-day operating brief

What Personal Assistant (PA) work looks like in practice

A Personal Assistant supports a named manager, professional or business owner with diary coordination, travel, correspondence, expenses and practical follow-up. Some roles include limited personal arrangements, so the employment terms should separate reasonable assigned support from unrestricted availability or private household duties. Unlike an Executive Assistant supporting wider leadership processes, a PA may have a narrower one-to-one remit. Terms should define the supported person, workplace, hybrid work, hours, contact outside normal time, mailbox and account access, travel, spending, personal tasks, confidentiality and cover. A private diary entry should expose only the detail colleagues need to coordinate work, with medical, family or financial information kept appropriately restricted. Delegated mailbox use needs clear categories for drafting, sending, filing and escalation. Personal arrangements paid by the supported individual must not be mixed casually with company expenses. When priorities conflict, the PA should present implications and obtain a decision rather than silently cancelling another person's commitment or representing preference as instruction.

Responsibilities reflected in the contract

Manage diaries and appointments.
Arrange authorised travel.
Prepare routine correspondence.
Process expenses and bookings.
Maintain confidential files.
Track actions and communicate changes.

A realistic working scenario

A supplier assumes the PA's diary response confirms a purchase. The PA clarifies that scheduling is not commercial approval and refers the decision to the supported manager.

Outputs to agree

coordinated personal work priorities
secure correspondence and arrangements
complete expense and commitment handovers

Records and evidence

Calendar decision and attendee.
Travel booking and amendment.
Expense receipt and approval.
Message action and delegated response.
Work records.
Handover notes.

Reporting relationship

Typically reports to Line Manager or Department Manager. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

The PA cannot bind the employer, approve spend, disclose private information or make decisions merely because they manage access to the supported person.
Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Tools and systems

Email.
Document systems.
Phone systems.

Workplace context

Office, client premises, remote systems or assigned work locations.

Contract priorities

supported person location and hours
diary mailbox and confidentiality
travel expenses and purchasing
personal tasks delegation and out-of-hours contact

Information the employer should prepare

the supported person and cover
the normal workplace
the delegated communication limits
the spending and booking authority
the acceptable personal-task scope
the availability and escalation arrangements

Individually written and reviewed against the maintained role record.

Maintained role evidence

The facts this Personal Assistant (PA) contract is built around

These role-pack details give an employer something concrete to check before using the contract for admin & support work.

Work setting

Office, client premises, remote systems or assigned work locations.

Primary duties

Manage diaries and appointments.
Arrange authorised travel.
Prepare routine correspondence.
Process expenses and bookings.

Tools and training to confirm

Email.
Document systems.
Phone systems.

Governance focus

Employer procedures and role controls. Follow the Employer's documented arrangements covering supported person location and hours. Follow the Employer's documented arrangements covering diary mailbox and confidentiality. Follow the Employer's documented arrangements covering travel expenses and purchasing.

Contract builder output

Personal Assistant (PA) clauses and builder inputs

HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.

Role wording

Personal Assistant (PA) duties

Coordinate coordinated personal work priorities, secure correspondence and arrangements, and complete expense and commitment handovers.

Manage diaries and appointments. Arrange authorised travel. Prepare routine correspondence. Process expenses and bookings. Maintain confidential files.

Builder answers

What the contract builder captures

Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign

Preview before purchase

Complete the builder, check the document output, then pay only when you are ready to download.

Specific clauses

What is added to the finished contract

The PA cannot bind the employer, approve spend, disclose private information or make decisions merely because they manage access to the supported person.

Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Follow the Employer's documented arrangements covering supported person location and hours.

Follow the Employer's documented arrangements covering diary mailbox and confidentiality.

£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.

Employee Handbook + Contract Bundle

Employee handbook bundle

Personal Assistant (PA) Contract + Employee Handbook Bundle

Pair the contract with a fully customisable employee handbook and keep the role wording, workplace rules, branding and policies aligned from day one.

Industry-specific policies Contract and handbook generated together UK-focused policy content Easy to edit and maintain

After the contract

Run the employee lifecycle with HR Actions

Once the Personal Assistant (PA) contract is created, HR Actions help admin & support employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.

Choose the right level of support