Gym Floor Instructor Employment Contract UK

Responsibilities reflected in the contract

• Maintain visible gym-floor supervision.
• Support members with safe equipment use.
• Conduct assigned inductions and checks.
• Maintain orderly clean training areas.
• Respond to incidents and escalate concerns.

A realistic working scenario

On a trading premises the Gym Instructor (Floor) runs gym-floor shifts, opens or closes equipment areas, delivers one-to-one or small-group coaching, completes shift handover records and booking-system updates, and escalates any safeguarding disclosure, unsafe equipment, or customer injury to the general manager or duty manager immediately.

Outputs to agree

• Completed client session plans and signed fitness-progress entries in assessment records.
• Shift handover notes and booking-system updates showing attendance, incidents and follow-up actions.
• Quality-check checklist for equipment and gym zones with faults logged for repair.
• Recorded incident report for injuries or safeguarding disclosures submitted to the general manager or duty manager.

Records and evidence

• Assessment records documenting client baselines, progress and consent for activities.
• Shift handover records capturing attendance, missed handovers and outstanding actions.
• Booking or till system logs for class bookings, payments and cancellations.
• Equipment checklists and fault reports for gym floor apparatus.
• Incident reports for injuries, near-misses or safeguarding disclosures.
• Work records.

Reporting relationship

Typically reports to Line Manager or Department Manager. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

• Authorised to deliver exercises, update assessment records, complete equipment checks and record incidents. Must not approve repairs, change pricing in the booking or till system, or alter training or certification records—escalate those to the general manager or duty manager.
• May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

Supervision

• Maintain visible gym-floor supervision.
• Allocate and review assigned work within delegated authority and escalate formal people matters through the Employer's procedures.

Tools and systems

• Learning platforms.
• Assessment records.
• Classroom equipment.

Workplace context

• Trading premises.

Training and certification

• Complete employer-required health and safety training.

Contract priorities

• Maintain accurate assessment records and complete required handovers each shift.
• Perform equipment quality checks and log faults in the equipment checklist system.
• Escalate safeguarding disclosures, customer injuries or unsafe equipment to the general manager or duty manager promptly.
• Use booking and till systems only for authorised customer transactions and attendance updates.
• Protect customer, supplier and operational records and report suspected data loss immediately.

Information the employer should prepare

• the floor zones and equipment range
• the qualification and supervision limits
• the opening closing and cleaning duties
• the member conduct and intervention process
• the first-aid emergency and referral route