Fitness employment contract

Exercise Rehabilitation Instructor Employment Contract UK

Define recovery-focused exercise around clear referral scope, measured progression and responsible clinical liaison.

Watercolour illustration showing Rehabilitation Instructor (Injury prevention) at work in Fitness on a pale sage background
This contract includes Review referral and exercise restrictions. Deliver progressive recovery programmes. Observe symptoms function and response. Preview before payment PDF and editable DOCX files after checkoutBuilt for UK employers

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Reviewed for straightforward UK employer use

This page is maintained for UK employers creating rehabilitation instructor (injury prevention) contracts for fitness. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.

Last updated
19 June 2026
Content owner
HRHeaven employment documentation team
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UK employer template review, versioned clause logic and preview before payment

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What's included in your contract

Job description

Clear role overview and key responsibilities.

Probation period

Clear probation terms for the selected arrangement.

Role-specific duties

Maintained responsibilities, records and authority boundaries for the selected role.

Working hours

Standard and flexible working arrangements.

Holiday entitlement

Holiday terms explained for the selected arrangement.

Confidentiality

Client and company confidentiality.

Disciplinary process

Clear process and employee rights.

Notice periods

Notice terms explained for both parties.

You’ll receive your contract in both PDF & DOCX formats

Download a polished PDF ready to issue and an editable DOCX copy for future updates.

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Before you create it

Use this Rehabilitation Instructor (Injury prevention) contract with confidence

Practical checks to help an employer choose the right starting point and prepare the information the document needs.

When to use this contract

Deliver structured recovery exercise, deliver observed functional progression, and produce timely clinical referrals.

Workplace context: Trading premises.

What makes this role different

Follow the Employer's documented arrangements covering qualification referrals and conditions. Follow the Employer's documented arrangements covering assessment exercise and progression. Follow the Employer's documented arrangements covering symptoms outcomes and reporting. Follow the Employer's documented arrangements covering clinical liaison consent and records. Follow the Employer's documented arrangements covering company policies.

Not a fit / obtain specialist advice

Recheck the role or obtain appropriate advice if the work would exceed these maintained authority boundaries: The instructor cannot diagnose injury, replace physiotherapy, override restrictions, promise recovery times or continue when symptoms require clinical review. Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

What to prepare before you issue it

  • the referral model and accepted conditions
  • the qualification and rehabilitation scope
  • the assessment and outcome framework
  • the venues equipment and session format
  • the clinical emergency and review routes

Day-to-day operating brief

What Rehabilitation Instructor (Injury prevention) work looks like in practice

An Exercise Rehabilitation Instructor supports return to activity after injury or during a managed recovery pathway within their qualification and referral framework. Terms should identify conditions accepted, referral information, assessment scope, exercise plans, pain and symptom monitoring, functional goals, progress reports, gym and remote sessions, equipment, consent, records, insurers or employers where relevant and the distinction from diagnosis and physiotherapy. A rehabilitation instructor works between prescribed recovery goals and supervised exercise, with scope depending on qualification and setting. They may implement an agreed programme, observe response and communicate progress to a physiotherapist, clinician or programme lead. Terms need to distinguish instruction from diagnosis, treatment and clearance, while covering referral validity, contraindications, outcome measures, equipment and clinical information. Employers should define what happens when symptoms worsen, a participant requests unscheduled hands-on treatment or return-to-work and return-to-sport decisions exceed the instructor's authority. A staged return-to-work programme may also need task simulations, agreed tolerances and a factual report to an occupational-health or clinical lead without the instructor deciding fitness for employment. Employers should additionally identify the permitted exercise space, cleaning between users, adaptive equipment, appointment duration, non-attendance procedure and responsibility for reviewing progress against the original functional goals.

Responsibilities reflected in the contract

  • Review referral and exercise restrictions.
  • Deliver progressive recovery programmes.
  • Observe symptoms function and response.
  • Maintain session and progress records.
  • Refer deterioration and scope concerns.

A realistic working scenario

A client's symptoms worsen despite regression, so the instructor stops the programme and seeks clinical reassessment.

Outputs to agree

  • structured recovery exercise
  • observed functional progression
  • timely clinical referrals

Records and evidence

  • Referral consent and restriction.
  • Assessment goal and programme.
  • Session response and progression.
  • Symptom referral and review.
  • Work records.
  • Handover notes.

Reporting relationship

Typically reports to Line Manager or Department Manager. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

  • The instructor cannot diagnose injury, replace physiotherapy, override restrictions, promise recovery times or continue when symptoms require clinical review.
  • Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Tools and systems

  • Learning platforms.
  • Assessment records.
  • Classroom equipment.

Workplace context

  • Trading premises.

Contract priorities

  • qualification referrals and conditions
  • assessment exercise and progression
  • symptoms outcomes and reporting
  • clinical liaison consent and records

Information the employer should prepare

  • the referral model and accepted conditions
  • the qualification and rehabilitation scope
  • the assessment and outcome framework
  • the venues equipment and session format
  • the clinical emergency and review routes

Individually written and reviewed against the maintained role record.

Maintained role evidence

The facts this Rehabilitation Instructor (Injury prevention) contract is built around

These role-pack details give an employer something concrete to check before using the contract for fitness work.

Work setting

Trading premises.

Primary duties

  • Review referral and exercise restrictions.
  • Deliver progressive recovery programmes.
  • Observe symptoms function and response.
  • Maintain session and progress records.

Tools and training to confirm

  • Learning platforms.
  • Assessment records.
  • Classroom equipment.

Governance focus

Employer procedures and role controls. Follow the Employer's documented arrangements covering qualification referrals and conditions. Follow the Employer's documented arrangements covering assessment exercise and progression. Follow the Employer's documented arrangements covering symptoms outcomes and reporting.

Contract builder output

Rehabilitation Instructor (Injury prevention) clauses and builder inputs

HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.

Role wording

Rehabilitation Instructor (Injury prevention) duties

Deliver structured recovery exercise, deliver observed functional progression, and produce timely clinical referrals.

Review referral and exercise restrictions. Deliver progressive recovery programmes. Observe symptoms function and response. Maintain session and progress records. Refer deterioration and scope concerns.

Builder answers

What the contract builder captures

Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign

Preview before purchase

Complete the builder, check the document output, then pay only when you are ready to download.

Specific clauses

What is added to the finished contract

The instructor cannot diagnose injury, replace physiotherapy, override restrictions, promise recovery times or continue when symptoms require clinical review.

Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Follow the Employer's documented arrangements covering qualification referrals and conditions.

Follow the Employer's documented arrangements covering assessment exercise and progression.

£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.

Employee handbook bundle

Rehabilitation Instructor (Injury prevention) Contract + Employee Handbook Bundle

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Industry-specific policies Contract and handbook generated together UK-focused policy content Easy to edit and maintain

After the contract

Run the employee lifecycle with HR Actions

Once the Rehabilitation Instructor (Injury prevention) contract is created, HR Actions help fitness employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.

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Frequently asked questions

Can the Instructor diagnose injury?

No; diagnosis belongs to clinicians.

Is physiotherapy included?

Only if separately qualified.

Who sets restrictions?

Use authorised referral information.

Can pain be trained through?

Follow symptom and referral protocols.

Are insurer reports included?

State consent and reporting duties.

Can sessions be remote?

Only under a safe delivery model.

Who approves return to sport?

Use the relevant clinical pathway.

What is handed over?

Referrals, programmes, responses, outcomes and concerns.

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