Community Walking Group Leader Employment Contract UK

Responsibilities reflected in the contract

• Plan and lead approved walking routes.
• Brief participants on pace terrain and conduct.
• Maintain group awareness and inclusive support.
• Adapt or cancel for conditions and hazards.
• Record attendance incidents and route issues.

A realistic working scenario

You run regular Healthy Walks from trading premises, using booking or till system to register participants, complete pre‑walk checks, record attendance and any mobility or medical notes, hand over exceptions at shift end, and update the general manager or duty manager on incidents, complaints or delayed routes.

Outputs to agree

• Planned walk routes, distance and pace guidance for each session.
• Daily participant register and attendance status logged in the booking or till system.
• Pre‑walk safety and accessibility checks completed and recorded.
• Incident, complaint or safeguarding disclosure reports submitted to the general manager or duty manager.
• End‑of‑session handover note for next duty or manager.

Records and evidence

• Participant registration and consent records in the booking or till system.
• Attendance and departure time logs for each walk.
• Pre‑walk safety checklists and route risk notes.
• Incident, complaint or safeguarding disclosure forms routed to the general manager or duty manager.
• Session handover notes and any mobility or medical observations recorded.
• Work records.

Reporting relationship

Typically reports to Senior Manager, Director or Business Owner. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

• You may adjust route, pace or group size to manage safety and accessibility during a session and must record the change. Escalate any safeguarding disclosure, injury requiring first aid beyond basic care, repeated non‑compliance by a participant, or booking/payments exception to the general manager or duty manager for approval of further action.
• May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

Supervision

• Plan and lead approved walking routes.
• Brief participants on pace terrain and conduct.
• Allocate and review assigned work within delegated authority and escalate formal people matters through the Employer's procedures.

Workplace context

• Trading premises.

Contract priorities

• Keep participant registration, attendance and consent records accurate in the booking or till system.
• Complete and store pre‑walk safety and accessibility checklists before each session.
• Report and document incidents, complaints and safeguarding disclosures immediately to the general manager or duty manager.
• Use company devices and workflow systems only for authorised walking group work and record updates.
• Provide clear end‑of‑session handovers including route changes, participant concerns and outstanding actions.

Information the employer should prepare

• the routes grades and participant group
• the leader training and first-aid expectation
• the booking attendance and contact system
• the weather accessibility and cancellation rules
• the emergency lost-person and safeguarding plan