Manufacturing Logistics Coordinator Employment Contract UK

Responsibilities reflected in the contract

• Coordinate inbound and outbound shipment schedules.
• Prepare accurate dispatch and carrier documents.
• Track materials finished goods and exceptions.
• Liaise with warehouses production and customers.
• Record delays damage costs and delivery evidence.

A realistic working scenario

Based on production schedules, you perform vehicle and equipment checks, complete goods-in and dispatch scans, hand over consignments to customers, update telematics and warehouse systems, and escalate inventory discrepancies, unsafe equipment or incident reports to the production or operations manager for resolution.

Outputs to agree

• Completed goods-in reports and signed customer handovers showing item counts and condition.
• Dispatch checklists and scanner logs updated to the warehouse management system.
• Vehicle check records and telematics summaries for each shift or route.
• Inventory discrepancy reports submitted to the production or operations manager.
• Incident and safety reports documenting unsafe equipment use or manual handling events.

Records and evidence

• Scanner/warehouse transaction logs showing goods-in and dispatch timestamps.
• Vehicle check records including defects and fuel logs.
• Telematics route and delivery trace records.
• Inventory discrepancy and resolution reports filed with the production or operations manager.
• Customer handover signatures and condition notes.
• Stock records.

Reporting relationship

Typically reports to Warehouse Manager or Shift Supervisor. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

• You may perform route, vehicle and warehouse checks, update scanner and telematics records, and create inventory discrepancy or incident reports. Escalate unresolved shortages, unsafe equipment, or incidents to the production or operations manager for approval of stock adjustments, repairs or incident investigations. Do not authorise stock write-offs, change production allocations or override access controls without the production or operations manager's written approval.
• Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Tools and systems

• Warehouse management systems.
• Scanners.
• Stock handling equipment.
• Picking equipment.

Workplace context

• Warehouse, depot, goods-in, dispatch, loading and approved logistics work areas.

Training and certification

• Complete employer-required health and safety training.

Contract priorities

• Maintain accurate goods-in and dispatch checks and update scanner records immediately after each transaction.
• Conduct and record vehicle and equipment checks before every shift or route.
• Escalate inventory discrepancies, unsafe equipment or incident reports promptly to the production or operations manager.
• Use telematics and route systems only for authorised logistics coordinator work and preserve delivery trace records.
• Protect customer, route, fuel and incident records and report any suspected unauthorised disclosure immediately.

Information the employer should prepare

• the sites products lanes and delivery terms
• the warehouse and planning systems used
• the carrier booking and cost authority
• the controlled-goods or export-document scope
• the escalation route for shortages damage and delay