Advertising & Marketing employment contract

Video Production Coordinator Employment Contract UK

Name: Video Production Coordinator Employment Contract UK
Brand: HRHeaven
SKU: advertising_and_marketing_production_coordinator_video_generated_v1
Price: 19.99 GBP
Availability: InStock

Set disciplined coordination of people, permissions and production logistics around an approved video brief.

Watercolour illustration showing Production Coordinator (Video) at work in Advertising & Marketing on a pale sage background

This contract includes Employment Contract Industry and role clauses Legal preview PDF download DutiesBuilt for UK employers

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Reviewed for straightforward UK employer use

This page is maintained for UK employers creating production coordinator (video) contracts for advertising & marketing. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.

Last updated: 19 June 2026
Content owner: HRHeaven employment documentation team
Review standard: UK employer template review, versioned clause logic and preview before payment

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What's included in your contract

Job description

Clear role overview and key responsibilities.

Probation period

Clear probation terms for the selected arrangement.

Commission structure

Industry-specific commission clauses.

Working hours

Standard and flexible working arrangements.

Holiday entitlement

Holiday terms explained for the selected arrangement.

Confidentiality

Client and company confidentiality.

Disciplinary process

Clear process and employee rights.

Notice periods

Notice terms explained for both parties.

Before you create it

Use this Production Coordinator (Video) contract with confidence

Practical checks to help an employer choose the right starting point and prepare the information the document needs.

When to use this contract

Use this contract when appointing a Production Coordinator (Video) to cover the following duties in a advertising & marketing workplace: deliver design, campaign, content or creative work to agreed briefs, brand standards and deadlines; Maintain project management records, design files, approvals, client feedback and asset registers; Protect client assets, unpublished work, intellectual property and confidential campaign information; Escalate quality, deadline, rights, brand, client or supplier concerns promptly. The role pack gives the employer a starting point that reflects the work, rather than a job-title-only document.

Production Coordinator (Video) responsibilities include deliver design, campaign, content or creative work to agreed briefs, brand standards and deadlines; Maintain project management records, design files, approvals, client feedback and asset registers; Protect client assets, unpublished work, intellectual property and confidential campaign information; Escalate quality, deadline, rights, brand, client or supplier concerns promptly. The role also calls for production Coordinator (Video); Brief management; Asset control; Client communication, with records, handovers and escalation kept within the employer's agreed procedures.

What makes this role different

Production Coordinator (Video) is different from a generic advertising & marketing appointment because the contract needs to record deliver design, campaign, content or creative work to agreed briefs, brand standards and deadlines; Maintain project management records, design files, approvals, client feedback and asset registers; Protect client assets, unpublished work, intellectual property and confidential campaign information; Escalate quality, deadline, rights, brand, client or supplier concerns promptly and the related production Coordinator (Video); Brief management; Asset control; Client communication. The Employee must follow the advertising & marketing operational controls that apply to production coordinator (video) work, including client confidentiality, intellectual property, brand approvals, asset control, data protection, accurate record keeping, escalation and safe working requirements

Not a fit / obtain specialist advice

Production Coordinator (Video) work should not be issued from this starting point until the employer confirms the role's qualifications, registration, scope and any specialist requirements. The role pack records this context: Production Coordinator (Video) work in Advertising & Marketing must follow client confidentiality, intellectual property, brand approvals, asset control, data protection and the Employer's policies, data protection controls, health and safety rules, records, escalation routes and training requirements

What to prepare before you issue it

the production formats and normal locations
the coordinator's supplier and spending limits
the release and contributor approval process
the equipment and footage custody arrangements
the overtime travel and incident procedures

Day-to-day operating brief

What Production Coordinator (Video) work looks like in practice

A Video Production Coordinator keeps shoots and post-production moving by organising crews, contributors, locations, equipment, travel, call sheets and paperwork. The role links creative and operational teams but does not automatically direct performances or approve final edits. Terms should define budget limits, working days, location and contributor releases, safeguarding arrangements where relevant, insurance evidence, kit custody, rushes transfer, expenses, overtime records and incident escalation.

Responsibilities to define

maintain production schedules contacts and dependency trackers
coordinate contributors crews locations travel and access
prepare call sheets releases and required production paperwork
arrange authorised equipment transport catering and accommodation
reconcile changes expenses incidents and post-production handovers

A realistic working scenario

A contributor arrives without a completed release and filming is about to begin. The coordinator pauses that contribution and contacts the authorised producer rather than relying on verbal reassurance that paperwork will follow.

Outputs to agree

workable production schedules
complete permissions and call sheets
controlled production logistics and costs

Records and evidence

schedule call sheet and confirmation
location contributor and rights release
equipment issue return and damage
expense variation incident and rushes handover

Authority and escalation

The coordinator cannot sign unapproved talent or location terms, exceed budgets, waive safety or safeguarding controls, or publish footage without producer authority.

Contract priorities

production calendar locations and working pattern
contributors releases safeguarding and confidentiality
equipment travel expenses and overtime
budget variation rushes custody and handover

Information the employer should prepare

the production formats and normal locations
the coordinator's supplier and spending limits
the release and contributor approval process
the equipment and footage custody arrangements
the overtime travel and incident procedures

Individually written and reviewed against the maintained role record.

Maintained role evidence

The facts this Production Coordinator (Video) contract is built around

These role-pack details give an employer something concrete to check before using the contract for advertising & marketing work.

Work setting

office, studio, remote systems, client meetings or approved project locations

Primary duties

Deliver design, campaign, content or creative work to agreed briefs, brand standards and deadlines.
Maintain project management records, design files, approvals, client feedback and asset registers.
Protect client assets, unpublished work, intellectual property and confidential campaign information.

Capabilities to confirm

Production Coordinator (Video)
Brief management
Asset control
Client communication

Governance focus

Employer procedures and role controls. Production Coordinator (Video) work in Advertising & Marketing must follow client confidentiality, intellectual property, brand approvals, asset control, data protection and the Employer's policies, data protection controls, health and safety rules, records, escalation routes and training requirements.

Contract builder output

Production Coordinator (Video) clauses and builder inputs

HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.

Role wording

Production Coordinator (Video) duties

The Employee is employed as Production Coordinator (Video) in the Employer's Advertising & Marketing business. The role involves delivering creative, design, campaign or content work to agreed briefs, protecting client assets and intellectual property, maintaining accurate project records and escalating quality, deadline or client concerns.

Deliver design, campaign, content or creative work to agreed briefs, brand standards and deadlines. Maintain project management records, design files, approvals, client feedback and asset registers. Protect client assets, unpublished work, intellectual property and confidential campaign information. Escalate quality, deadline, rights, brand, client or supplier concerns promptly. Work with account, creative, production or client teams to deliver approved outputs.

Builder answers

What the contract builder captures

Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign

Preview before purchase

Complete the builder, check the document output, then pay only when you are ready to download.

Specific clauses

What is added to the finished contract

The Employee must perform Production Coordinator (Video) duties with reasonable skill, care and professionalism, including Deliver design, campaign, content or creative work to agreed briefs, brand standards and deadlines. Maintain project management records, design files, approvals, client feedback and asset registers. Protect client assets, unpublished work, intellectual property and confidential campaign information.

The Employee must not disclose, copy, remove, misuse or access client briefs, creative assets, campaign plans, unpublished material, pricing except where authorised and necessary for proper production coordinator (video) work. Any suspected loss, misuse or unauthorised disclosure must be reported promptly.

The Employee must follow the advertising & marketing operational controls that apply to production coordinator (video) work, including client confidentiality, intellectual property, brand approvals, asset control, data protection, accurate record keeping, escalation and safe working requirements.

The Employee must protect client briefs, creative assets, campaign plans, unpublished material, pricing and any related personal data, operational records, system access details or confidential information accessed while performing production coordinator (video) duties.

£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.

Employee Handbook + Contract Bundle

Employee handbook bundle

Production Coordinator (Video) Contract + Employee Handbook Bundle

Pair the contract with a fully customisable employee handbook and keep the role wording, workplace rules, branding and policies aligned from day one.

Industry-specific policies Contract and handbook generated together UK-focused policy content Easy to edit and maintain

After the contract

Run the employee lifecycle with HR Actions

Once the Production Coordinator (Video) contract is created, HR Actions help advertising & marketing employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.

Choose the right level of support

Single HR Action or Unlimited

Buy one HR Action for one employee process, or use HR Actions Unlimited when you expect recurring HR work.

Keep the context together

AI Workspace support

HRHeaven can pre-fill known employee, role, timeline and document facts, then asks the employer to confirm the missing details.

Stay ready for the next step

Timeline, reminders and audit

Each workflow keeps the case history, source context, reminders, documents and completion summary together.

Explore HR Actions

Recruitment Probation Performance Absence Disciplinary Grievance Offboarding

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Choose the perfect solution for your business

Employment Contract

£19.99

Create a UK-focused employment contract in minutes, with role-aware wording and a reviewable preview.

Employment Contract Industry and role clauses Legal preview PDF downloadView details

Employee Handbook

£34.99

Create a practical employee handbook for your workplace.

Employee Handbook Branded pages Industry-aware policies PDF downloadView details Most Popular

Contract + Handbook Bundle

£44.99SAVE £9.99 versus buying separately

Everything needed to hire your first employee correctly.

Employment Contract Employee Handbook Individual PDF downloadsView details Returning customers

Employment Contract (Loyalty Price)

£14.99Save £5.00

Loyalty price for eligible returning customers creating an Employment Contract for a new employee or new hire.

For eligible returning customers One new Employment Contract Applied automatically after a completed qualifying purchaseView details Action support

HR Actions

£4.99

Run employee lifecycle workflows with AI guidance, reminders, timeline and audit support.

Single HR Actions HR Actions Unlimited option AI Workspace Timeline and auditView details Unlimited access

HR Actions Unlimited

£9.99/month

Launch eligible HR Actions across your organisation without paying per employee case.

Unlimited HR Action case files Unlimited employees Unlimited AI assistance Timeline and audit historyView details Optional membership

Compliance Membership

£20.00/year

Optional yearly document maintenance, compliance reminders and update notifications.

Unlimited document regeneration HR alerts Compliance reminders Template update notificationsView details

Frequently asked questions

Can a Video Production Coordinator sign contributor releases?

They may administer approved forms, but authority to agree material rights or payment changes must be expressly delegated.

Who approves overtime for a Video Production Coordinator?

Identify the producer or budget owner, the recording method and how unavoidable shoot overruns are handled.

May a Video Production Coordinator hold rushes?

Yes through approved encrypted storage and transfer controls with prompt reconciliation to the production owner.

Can the coordinator change a filming location?

Only after required creative, access, safety, cost, insurance and contributor implications have been approved.

How are minors handled in video coordination?

Where applicable, specify safeguarding, consent, chaperone, working-time and controlled-contact arrangements.

Is travel part of a Video Production Coordinator role?

State expected locations, transport, accommodation, expenses and whether irregular or overnight work is required.

Who handles damaged production equipment?

The coordinator records condition and custody and follows the insurer, rental house and production escalation route.

What should the video coordinator hand over?

Schedules, contacts, releases, cost status, kit records, incidents, rushes custody and unresolved dependencies.

View all FAQs

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