Advertising & Marketing employment contract

Video Production Coordinator Employment Contract UK

Name: Video Production Coordinator Employment Contract UK
Brand: HRHeaven
SKU: advertising_and_marketing_production_coordinator_video_generated_v1
Price: 19.99 GBP
Availability: InStock

Set disciplined coordination of people, permissions and production logistics around an approved video brief.

Watercolour illustration showing Production Coordinator (Video) at work in Advertising & Marketing on a pale sage background

This contract includes Maintain production schedules contacts and dependency trackers. Coordinate contributors crews locations travel and access. Prepare call sheets releases and required production paperwork. Preview before payment PDF and editable DOCX files after checkoutBuilt for UK employers

Create My Video Production Coordinator Contract — £19.99

Looking for a Production Coordinator (Video) employment contract? This page takes you straight into the role-specific builder, with preview before payment and both PDF and DOCX files included after checkout.

Solicitor-approved framework Preview Before Payment £19.99 one-off PDF & editable Word Industry-specific clauses Secure Stripe payment

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Legally validated and solicitor-approved contract framework

Reviewed for straightforward UK employer use

This page is maintained for UK employers creating production coordinator (video) contracts for advertising & marketing. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.

Last updated: 19 June 2026
Content owner: HRHeaven employment documentation team
Review standard: UK employer template review, versioned clause logic and preview before payment

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What's included in your contract

Job description

Clear role overview and key responsibilities.

Probation period

Clear probation terms for the selected arrangement.

Role-specific duties

Maintained responsibilities, records and authority boundaries for the selected role.

Working hours

Standard and flexible working arrangements.

Holiday entitlement

Holiday terms explained for the selected arrangement.

Confidentiality

Client and company confidentiality.

Disciplinary process

Clear process and employee rights.

Notice periods

Notice terms explained for both parties.

Before you create it

Use this Production Coordinator (Video) contract with confidence

Practical checks to help an employer choose the right starting point and prepare the information the document needs.

When to use this contract

Deliver workable production schedules, complete permissions and call sheets, and coordinate controlled production logistics and costs.

Workplace context: Office, studio, remote systems, client meetings or approved project locations.

What makes this role different

Follow the Employer's documented arrangements covering production calendar locations and working pattern. Follow the Employer's documented arrangements covering equipment travel expenses and overtime. Follow the Employer's documented arrangements covering budget variation rushes custody and handover. Follow the Employer's documented arrangements covering client confidentiality. Follow the Employer's documented arrangements covering intellectual property.

Not a fit / obtain specialist advice

Recheck the role or obtain appropriate advice if the work would exceed these maintained authority boundaries: The coordinator cannot sign unapproved talent or location terms, exceed budgets, waive safety or safeguarding controls, or publish footage without producer authority. Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

What to prepare before you issue it

the production formats and normal locations
the coordinator's supplier and spending limits
the release and contributor approval process
the equipment and footage custody arrangements
the overtime travel and incident procedures

Day-to-day operating brief

What Production Coordinator (Video) work looks like in practice

A Video Production Coordinator keeps shoots and post-production moving by organising crews, contributors, locations, equipment, travel, call sheets and paperwork. The role links creative and operational teams but does not automatically direct performances or approve final edits. Terms should define budget limits, working days, location and contributor releases, safeguarding arrangements where relevant, insurance evidence, kit custody, rushes transfer, expenses, overtime records and incident escalation.

Responsibilities reflected in the contract

Maintain production schedules contacts and dependency trackers.
Coordinate contributors crews locations travel and access.
Prepare call sheets releases and required production paperwork.
Arrange authorised equipment transport catering and accommodation.
Reconcile changes expenses incidents and post-production handovers.

A realistic working scenario

A contributor arrives without a completed release and filming is about to begin. The coordinator pauses that contribution and contacts the authorised producer rather than relying on verbal reassurance that paperwork will follow.

Outputs to agree

workable production schedules
complete permissions and call sheets
controlled production logistics and costs

Records and evidence

Schedule call sheet and confirmation.
Location contributor and rights release.
Equipment issue return and damage.
Expense variation incident and rushes handover.
Design files.
Project briefs.

Reporting relationship

Typically reports to Creative Director, Design Lead, Account Director or Project Manager. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

The coordinator cannot sign unapproved talent or location terms, exceed budgets, waive safety or safeguarding controls, or publish footage without producer authority.
Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Tools and systems

Design software.
Project management tools.
Approval systems.
Client communication tools.

Workplace context

Office, studio, remote systems, client meetings or approved project locations.

Training and certification

Complete employer-required health and safety training.

Contract priorities

production calendar locations and working pattern
contributors releases safeguarding and confidentiality
equipment travel expenses and overtime
budget variation rushes custody and handover

Information the employer should prepare

the production formats and normal locations
the coordinator's supplier and spending limits
the release and contributor approval process
the equipment and footage custody arrangements
the overtime travel and incident procedures

Individually written and reviewed against the maintained role record.

Maintained role evidence

The facts this Production Coordinator (Video) contract is built around

These role-pack details give an employer something concrete to check before using the contract for advertising & marketing work.

Work setting

Office, studio, remote systems, client meetings or approved project locations.

Primary duties

Maintain production schedules contacts and dependency trackers.
Coordinate contributors crews locations travel and access.
Prepare call sheets releases and required production paperwork.
Arrange authorised equipment transport catering and accommodation.

Tools and training to confirm

Design software.
Project management tools.
Approval systems.
Client communication tools.

Governance focus

Employer procedures and role controls. Follow the Employer's documented arrangements covering production calendar locations and working pattern. Follow the Employer's documented arrangements covering equipment travel expenses and overtime. Follow the Employer's documented arrangements covering budget variation rushes custody and handover.

Contract builder output

Production Coordinator (Video) clauses and builder inputs

HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.

Role wording

Production Coordinator (Video) duties

Deliver workable production schedules, complete permissions and call sheets, and coordinate controlled production logistics and costs.

Maintain production schedules contacts and dependency trackers. Coordinate contributors crews locations travel and access. Prepare call sheets releases and required production paperwork. Arrange authorised equipment transport catering and accommodation. Reconcile changes expenses incidents and post-production handovers.

Builder answers

What the contract builder captures

Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign

Preview before purchase

Complete the builder, check the document output, then pay only when you are ready to download.

Specific clauses

What is added to the finished contract

The coordinator cannot sign unapproved talent or location terms, exceed budgets, waive safety or safeguarding controls, or publish footage without producer authority.

Obtain approval before committing expenditure, changing contractual commitments or making regulated or staffing decisions outside the assigned role.

Follow the Employer's documented arrangements covering production calendar locations and working pattern.

Follow the Employer's documented arrangements covering equipment travel expenses and overtime.

£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.

Employee Handbook + Contract Bundle

Employee handbook bundle

Production Coordinator (Video) Contract + Employee Handbook Bundle

Pair the contract with a fully customisable employee handbook and keep the role wording, workplace rules, branding and policies aligned from day one.

Industry-specific policies Contract and handbook generated together UK-focused policy content Easy to edit and maintain

After the contract

Run the employee lifecycle with HR Actions

Once the Production Coordinator (Video) contract is created, HR Actions help advertising & marketing employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.

Choose the right level of support

Single HR Action or Unlimited

Buy one HR Action for one employee process, or use HR Actions Unlimited when you expect recurring HR work.

Keep the context together

AI Workspace support

HRHeaven can pre-fill known employee, role, timeline and document facts, then asks the employer to confirm the missing details.

Stay ready for the next step

Timeline, reminders and audit

Each workflow keeps the case history, source context, reminders, documents and completion summary together.

Explore HR Actions

Recruitment Probation Performance Absence Disciplinary Grievance Offboarding

Simple, transparent pricing

Choose the perfect solution for your business

Employment Contract

£19.99

Create a UK-focused employment contract in minutes, with role-aware wording and a reviewable preview.

Employment Contract Industry and role clauses Legal preview PDF downloadView details

Employee Handbook

£34.99

Create a practical employee handbook for your workplace.

Employee Handbook Branded pages Industry-aware policies PDF downloadView details Most Popular

Contract + Handbook Bundle

£44.99SAVE £9.99 versus buying separately

Everything needed to hire your first employee correctly.

Employment Contract Employee Handbook Individual PDF downloadsView details Returning customers

Employment Contract (Loyalty Price)

£14.99Save £5.00

Loyalty price for eligible returning customers creating an Employment Contract for a new employee or new hire.

For eligible returning customers One new Employment Contract Applied automatically after a completed qualifying purchaseView details Action support

HR Actions

£4.99

Run employee lifecycle workflows with AI guidance, reminders, timeline and audit support.

Single HR Actions HR Actions Unlimited option AI Workspace Timeline and auditView details Unlimited access

HR Actions Unlimited

£9.99/month

Launch eligible HR Actions across your organisation without paying per employee case.

Unlimited HR Action case files Unlimited employees Unlimited AI assistance Timeline and audit historyView details Optional membership

Compliance Membership

£20.00/year

Optional yearly document maintenance, compliance reminders and update notifications.

Unlimited document regeneration HR alerts Compliance reminders Template update notificationsView details

Frequently asked questions

Can a Video Production Coordinator sign contributor releases?

They may administer approved forms, but authority to agree material rights or payment changes must be expressly delegated.

Who approves overtime for a Video Production Coordinator?

Identify the producer or budget owner, the recording method and how unavoidable shoot overruns are handled.

May a Video Production Coordinator hold rushes?

Yes through approved encrypted storage and transfer controls with prompt reconciliation to the production owner.

Can the coordinator change a filming location?

Only after required creative, access, safety, cost, insurance and contributor implications have been approved.

How are minors handled in video coordination?

Where applicable, specify safeguarding, consent, chaperone, working-time and controlled-contact arrangements.

Is travel part of a Video Production Coordinator role?

State expected locations, transport, accommodation, expenses and whether irregular or overnight work is required.

Who handles damaged production equipment?

The coordinator records condition and custody and follows the insurer, rental house and production escalation route.

What should the video coordinator hand over?

Schedules, contacts, releases, cost status, kit records, incidents, rushes custody and unresolved dependencies.

View all FAQs

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