Education employment contract

School Site Manager Employment Contract UK

Name: School Site Manager Employment Contract UK
Brand: HRHeaven
SKU: education_site_manager_generated_v1
Price: 19.99 GBP
Availability: InStock

Define dependable premises leadership around secure school access, planned maintenance and safe contractor activity.

Watercolour illustration showing Site Manager at work in Education on a pale sage background

This contract includes Open, secure and inspect school premises. Coordinate maintenance contractors and repairs. Maintain premises safety and compliance records. Preview before payment PDF and editable DOCX files after checkoutBuilt for UK employers

Create My School Site Manager Contract — £19.99

Looking for a Site Manager employment contract? This page takes you straight into the role-specific builder, with preview before payment and both PDF and DOCX files included after checkout.

Solicitor-approved framework Preview Before Payment £19.99 one-off PDF & editable Word Industry-specific clauses Secure Stripe payment

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Legally validated and solicitor-approved contract framework

Reviewed for straightforward UK employer use

This page is maintained for UK employers creating site manager contracts for education. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.

Last updated: 19 June 2026
Content owner: HRHeaven employment documentation team
Review standard: UK employer template review, versioned clause logic and preview before payment

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What's included in your contract

Job description

Clear role overview and key responsibilities.

Probation period

Clear probation terms for the selected arrangement.

Role-specific duties

Maintained responsibilities, records and authority boundaries for the selected role.

Working hours

Standard and flexible working arrangements.

Holiday entitlement

Holiday terms explained for the selected arrangement.

Confidentiality

Client and company confidentiality.

Disciplinary process

Clear process and employee rights.

Notice periods

Notice terms explained for both parties.

Before you create it

Use this Site Manager contract with confidence

Practical checks to help an employer choose the right starting point and prepare the information the document needs.

When to use this contract

Secure operational school premises, deliver planned maintenance and inspections, and coordinate controlled contractor and emergency response.

Workplace context: School, college or other agreed education premises and authorised off-site educational activities.

What makes this role different

Follow the Employer's documented arrangements covering sites hours and keyholding. Follow the Employer's documented arrangements covering maintenance checks and contractors. Follow the Employer's documented arrangements covering fire water COSHH and equipment. Follow the Employer's documented arrangements covering lettings safeguarding call-outs and records. Follow the Employer's documented arrangements covering company policies.

Not a fit / obtain specialist advice

Recheck the role or obtain appropriate advice if the work would exceed these maintained authority boundaries: The manager cannot permit unsafe work, bypass safeguarding access, certify specialist systems without competence, exceed budgets or conceal overdue safety actions. May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

What to prepare before you issue it

the buildings grounds and opening hours
the team budget and procurement authority
the inspection maintenance and compliance schedule
the contractor safeguarding and permit process
the call-out emergency and escalation arrangements

Day-to-day operating brief

What Site Manager work looks like in practice

A School Site Manager keeps educational premises secure, operational and ready for pupils, staff and community users. Terms should cover opening and locking, alarms, keys, maintenance, statutory checks, fire and water controls, cleaning or caretaking teams, contractors, lettings, grounds, emergencies, call-outs, budgets, COSHH and safeguarding rules for anyone working around children. Statutory inspection schedules are only useful when failures lead to owned actions, interim precautions and verified completion. The site manager should know which systems may be reset locally and which require a competent contractor. During lettings, responsibility for keys, alarms, fire routes and final building checks must remain explicit rather than assumed between school and hirer. Opening checks should cover access routes, water leaks, alarm status, heating, fire exits and evidence of overnight entry before pupils arrive. A repair completion is not proven by contractor attendance alone; documentation and local functional checks should confirm the affected service is safe to return.

Responsibilities reflected in the contract

Open, secure and inspect school premises.
Coordinate maintenance contractors and repairs.
Maintain premises safety and compliance records.
Manage keys, access equipment and supplies.
Respond to incidents, alarms and site hazards.

A realistic working scenario

A contractor arrives during pupil hours without confirmed safeguarding arrangements, so the manager delays access and obtains authorisation.

Outputs to agree

secure operational school premises
planned maintenance and inspections
controlled contractor and emergency response

Records and evidence

Opening closing and key log.
Inspection test and maintenance.
Contractor permit and safeguarding check.
Fault incident call-out and completion.
Work records.
Handover notes.

Reporting relationship

Typically reports to School Business Manager, Estates Manager, Headteacher or designated senior leader. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

The manager cannot permit unsafe work, bypass safeguarding access, certify specialist systems without competence, exceed budgets or conceal overdue safety actions.
May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

Supervision

Allocate and review assigned work within delegated authority and escalate formal people matters through the Employer's procedures.

Tools and systems

HR systems.

Workplace context

School, college or other agreed education premises and authorised off-site educational activities.

Training and certification

Complete employer-required safeguarding training.
Complete employer-required health and safety training.

Contract priorities

sites hours and keyholding
maintenance checks and contractors
fire water COSHH and equipment
lettings safeguarding call-outs and records

Information the employer should prepare

the buildings grounds and opening hours
the team budget and procurement authority
the inspection maintenance and compliance schedule
the contractor safeguarding and permit process
the call-out emergency and escalation arrangements

Individually written and reviewed against the maintained role record.

Maintained role evidence

The facts this Site Manager contract is built around

These role-pack details give an employer something concrete to check before using the contract for education work.

Work setting

School, college or other agreed education premises and authorised off-site educational activities.

Primary duties

Open, secure and inspect school premises.
Coordinate maintenance contractors and repairs.
Maintain premises safety and compliance records.
Manage keys, access equipment and supplies.

Tools and training to confirm

HR systems.
Complete employer-required safeguarding training.
Complete employer-required health and safety training.

Governance focus

Ofsted context where applicable. Follow the Employer's documented arrangements covering sites hours and keyholding. Follow the Employer's documented arrangements covering maintenance checks and contractors. Follow the Employer's documented arrangements covering fire water COSHH and equipment.

Contract builder output

Site Manager clauses and builder inputs

HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.

Role wording

Site Manager duties

Secure operational school premises, deliver planned maintenance and inspections, and coordinate controlled contractor and emergency response.

Open, secure and inspect school premises. Coordinate maintenance contractors and repairs. Maintain premises safety and compliance records. Manage keys, access equipment and supplies. Respond to incidents, alarms and site hazards.

Builder answers

What the contract builder captures

Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign

Preview before purchase

Complete the builder, check the document output, then pay only when you are ready to download.

Specific clauses

What is added to the finished contract

The manager cannot permit unsafe work, bypass safeguarding access, certify specialist systems without competence, exceed budgets or conceal overdue safety actions.

May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

Follow the Employer's documented arrangements covering sites hours and keyholding.

Follow the Employer's documented arrangements covering maintenance checks and contractors.

£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.

Employee Handbook + Contract Bundle

Employee handbook bundle

Site Manager Contract + Employee Handbook Bundle

Pair the contract with a fully customisable employee handbook and keep the role wording, workplace rules, branding and policies aligned from day one.

Industry-specific policies Contract and handbook generated together UK-focused policy content Easy to edit and maintain

After the contract

Run the employee lifecycle with HR Actions

Once the Site Manager contract is created, HR Actions help education employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.

Choose the right level of support