Real Estate employment contract

Property Manager Employment Contract UK for Real Estate

Name: Property Manager Employment Contract UK for Real Estate
Brand: HRHeaven
SKU: property_manager_estate_agency_v1
Price: 19.99 GBP
Availability: InStock

Set dependable residential property management around responsive repairs, evidenced inspections and controlled landlord expenditure.

Watercolour illustration showing Property Manager at work in Real Estate on a pale sage background

This contract includes Manage tenant and landlord communications. Triage repairs and instruct approved contractors. Conduct and record property inspections. Preview before payment PDF and editable DOCX files after checkoutBuilt for UK employers

Create My Property Manager Contract — £19.99

Looking for a Property Manager employment contract? This page takes you straight into the role-specific builder, with preview before payment and both PDF and DOCX files included after checkout.

Solicitor-approved framework Preview Before Payment £19.99 one-off PDF & editable Word Industry-specific clauses Secure Stripe payment

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Legally validated and solicitor-approved contract framework

Reviewed for straightforward UK employer use

This page is maintained for UK employers creating property manager contracts for real estate. HRHeaven uses a legally validated and solicitor-approved self-service contract framework, with wording for role duties, confidentiality, notice, holiday, probation and practical workplace expectations. It does not replace individual legal advice for complex or disputed circumstances.

Last updated: 19 June 2026
Content owner: HRHeaven employment documentation team
Review standard: UK employer template review, versioned clause logic and preview before payment

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What's included in your contract

Job description

Clear role overview and key responsibilities.

Probation period

Clear probation terms for the selected arrangement.

Role-specific duties

Maintained responsibilities, records and authority boundaries for the selected role.

Working hours

Standard and flexible working arrangements.

Holiday entitlement

Holiday terms explained for the selected arrangement.

Confidentiality

Client and company confidentiality.

Disciplinary process

Clear process and employee rights.

Notice periods

Notice terms explained for both parties.

Before you create it

Use this Property Manager contract with confidence

Practical checks to help an employer choose the right starting point and prepare the information the document needs.

When to use this contract

Maintain well-controlled tenancy portfolios, produce timely repair coordination, and deliver clear landlord and tenant records.

Workplace context: Office, client premises, remote systems or assigned work locations.

What makes this role different

Follow the Employer's documented arrangements covering portfolio tenancies and service levels. Follow the Employer's documented arrangements covering repairs inspections contractors and access. Follow the Employer's documented arrangements covering spend arrears deposits and renewals. Follow the Employer's documented arrangements covering compliance records complaints and emergencies. Follow the Employer's documented arrangements covering company policies.

Not a fit / obtain specialist advice

Recheck the role or obtain appropriate advice if the work would exceed these maintained authority boundaries: The manager cannot enter unlawfully, exceed spending authority, provide reserved legal advice, suppress hazards, favour contractors improperly or disclose tenant information without purpose. May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

What to prepare before you issue it

the portfolio type area and workload
the repair and emergency authority
the inspection access and key process
the contractor invoice and client-account controls
the legal compliance and escalation support

Day-to-day operating brief

What Property Manager work looks like in practice

A Property Manager oversees occupied homes after letting, coordinating tenants, landlords, contractors and agency colleagues. The contract should identify portfolio size, inspection frequency, repair triage, emergency cover, contractor instruction limits, deposit evidence, arrears liaison, renewals, notices, complaints, access, keys and property compliance records. Decision rights matter: the manager may gather facts and recommend action but should not authorise unlimited spending, enter without a proper basis, give legal assurances or treat an unverified contractor report as conclusive. Portfolio management often involves competing priorities across occupied homes, so urgency criteria and communication standards should be explicit. A loss of heating, active leak or security failure is different from routine decoration, and the employee needs a recorded triage route rather than personal discretion without limits. Terms can also cover check-in evidence, inventories, contractor keys, tenant vulnerability, insurance notifications, utility queries, abandoned belongings and property access after failed appointments. Landlord reporting should separate confirmed facts, quotations and recommendations so spending decisions remain auditable.

Responsibilities reflected in the contract

Manage tenant and landlord communications.
Triage repairs and instruct approved contractors.
Conduct and record property inspections.
Monitor tenancy actions and arrears referrals.
Maintain access compliance and expenditure records.

A realistic working scenario

A tenant reports water ingress while the landlord is unavailable, so the manager applies the documented emergency-spend authority and preserves evidence.

Outputs to agree

well-controlled tenancy portfolios
timely repair coordination
clear landlord and tenant records

Records and evidence

Tenancy contact and authority.
Repair diagnosis quote and instruction.
Inspection condition image and action.
Invoice approval complaint and resolution.
Work records.
Handover notes.

Reporting relationship

Typically reports to Senior Manager, Director or Business Owner. Confirm the employer's actual reporting structure in the builder.

Authority and escalation

The manager cannot enter unlawfully, exceed spending authority, provide reserved legal advice, suppress hazards, favour contractors improperly or disclose tenant information without purpose.
May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

Supervision

Allocate and review assigned work within delegated authority and escalate formal people matters through the Employer's procedures.

Tools and systems

HR systems.

Workplace context

Office, client premises, remote systems or assigned work locations.

Contract priorities

portfolio tenancies and service levels
repairs inspections contractors and access
spend arrears deposits and renewals
compliance records complaints and emergencies

Information the employer should prepare

the portfolio type area and workload
the repair and emergency authority
the inspection access and key process
the contractor invoice and client-account controls
the legal compliance and escalation support

Individually written and reviewed against the maintained role record.

Maintained role evidence

The facts this Property Manager contract is built around

These role-pack details give an employer something concrete to check before using the contract for real estate work.

Work setting

Office, client premises, remote systems or assigned work locations.

Primary duties

Manage tenant and landlord communications.
Triage repairs and instruct approved contractors.
Conduct and record property inspections.
Monitor tenancy actions and arrears referrals.

Tools and training to confirm

HR systems.

Governance focus

Employer procedures and role controls. Follow the Employer's documented arrangements covering portfolio tenancies and service levels. Follow the Employer's documented arrangements covering repairs inspections contractors and access. Follow the Employer's documented arrangements covering spend arrears deposits and renewals.

Contract builder output

Property Manager clauses and builder inputs

HRHeaven builds the contract from the employer's answers, the selected industry, and the role-specific wording for this job.

Role wording

Property Manager duties

Maintain well-controlled tenancy portfolios, produce timely repair coordination, and deliver clear landlord and tenant records.

Manage tenant and landlord communications. Triage repairs and instruct approved contractors. Conduct and record property inspections. Monitor tenancy actions and arrears referrals. Maintain access compliance and expenditure records.

Builder answers

What the contract builder captures

Employer and employee details Role title and reporting line Pay, hours and working pattern Holiday, probation and notice Workplace and site rules Company branding and e-sign

Preview before purchase

Complete the builder, check the document output, then pay only when you are ready to download.

Specific clauses

What is added to the finished contract

The manager cannot enter unlawfully, exceed spending authority, provide reserved legal advice, suppress hazards, favour contractors improperly or disclose tenant information without purpose.

May allocate routine work and make operational decisions only within documented staffing, financial, contractual and policy limits.

Follow the Employer's documented arrangements covering portfolio tenancies and service levels.

Follow the Employer's documented arrangements covering repairs inspections contractors and access.

£19.99 one-off contractPreview before payment, then download the branded PDF and send for signature.

Employee Handbook + Contract Bundle

Employee handbook bundle

Property Manager Contract + Employee Handbook Bundle

Pair the contract with a fully customisable employee handbook and keep the role wording, workplace rules, branding and policies aligned from day one.

Industry-specific policies Contract and handbook generated together UK-focused policy content Easy to edit and maintain

After the contract

Run the employee lifecycle with HR Actions

Once the Property Manager contract is created, HR Actions help real estate employers manage the next HR steps: recruitment, probation, performance, absence, disciplinary, grievance and offboarding.

Choose the right level of support